District Administrative Assistant Job in Spokane 99201, Washington Us
Kohl's is currently recruiting for a Full Time District Administrative Assistant! This position is located in Spokane Washington.
Position Summary:
Supports the District Manager and District Staff through the preparation of various financial and administrative reports. Ensures timely response to e-mails and customer issues. Answers incoming phone calls. Works independently, handles multiple tasks and has strong oral and written communication skills.
Primary Duties and Responsibilities:
· Organizes and delegates information to District for timely completion. Follows up with appropriate resources as necessary.
· Collects records week-to-date Payroll (plan vs actual) for all stores in the District. Maintains and tracks controllable accounts and resolves variances.
· Maintains travel expense records and ensures expenses are processed in a timely basis. Coordinates District travel arrangement as necessary.
· Answers and responds to incoming phone calls. Prepares correspondence using e-mail. Ensures timely response to customers and Corporate Customer Service.
· Assists with meeting preparation. (i.e. copies, lunches, agendas, etc)
· Recaps notes, reports and spreadsheets as needed. (i.e. Safety meetings, AIT, Sales spreadsheets, Credit, etc)
· Coordinates the Executive and Associate review process for the District.
· Responsible for reading, printing and distributing District Manager's communication including e-mail and mail totes. Files paperwork as needed.
· Coordinates, communicates and updates District Manager's Lotus Notes calendar.
· Assists the following positions as needed: District LP Managers and District Auditors.
· Schedules conference calls as needed.
· Orders supplies in a timely manner. Maintains inventory of supplies within budget guidelines.
· Oversees K-Planner calendar and responsibilities.
· Other duties as assigned.
Preferred Qualifications:
· Prior administrative experience in a general office, in expense control, or in personnel administration.
Job Requirements:
· Ability to maintain a high level of confidentiality.
· Adherence to Company policy and procedures is required.
· Regular attendance is required.
Additional Information:
· Effective verbal and written communication skills.
· Basic math and reading skills, legible handwriting, and attention to detail.
· Working knowledge of Microsoft Office and computer basics.
· Ability to work as part of a team and interact effectively with others.
· Critical features of this job are described within this job description. Job responsibilities may change at any time due to business needs.
· Please discuss requests for reasonable accommodations with hiring manager.
