District Administrator Job in Los Angeles, California US

District Administrator

Job Description Start a career with a proven leader! Sears Home Improvement Products, a national leader in vinyl siding, custom windows, entry garage doors, kitchen remodeling, cabinet refacing and heating cooling products is looking for a District Administrator Under the direction of the responsible product DGM, this position is responsible for providing installation support for all installation related operating procedures and functions. The incumbent will assist in all installation areas including the preparation of sub-contractor labor bills, scheduling of jobs, customer contracts, distribution of products or inventory, ordering products, and assisting with any procedures as defined by the installation process. JOB RESPONSIBILITIES The Incumbent Maintains Direct Responsibility For: ? Provide administrative support to district management. ? Answer phones and direct calls and/or take messages when necessary. ? Review office reports daily (e.g. non-funded, pending credit, unverified sales) communicate and resolve all outstanding jobs with credit department, metro sales manager, or sales rep. ? Daily resulting of previous day?s appointments before 3:00 EST. Including daily faxing of previous days Customer Resets, Sales Resets, Cancellations and No Goods to the appointment center. ? Responsible for accurately entering; job proposals, materials and labor, verifying contracts and scanning 100-500 new jobs per week. ? Daily scanning of sit-no-sale lead sheets into appointment center application, also responsible for scanning in HR related documents for new hires and existing associates. ? Coordinate Weekly Business Review meetings and submit minutes to Regional Office Manager, Director of Regional Sales and Director of Regional Installation. ? Audit paperwork for accuracy/completeness and complete job folders. ? Enter job proposals and print estimated commission letters. Review for data input accuracy. ? Review all completion paperwork for accuracy and ensure full payment of contract on all jobs. ? Coordinate payments to sub-contractors upon completion of the job, and maintain check security. ? Scan all new and completed jobs. ? Responsible for set up and maintenance of all business equipment via the corporate Purchasing Manager and Regional Office Manager. ? Responsible for set ? up and maintenance of all cleaning services and supplies (cleaning, airborne and paper products). ? Responsible for distribution of mail to the proper departments. ? Maintain and order all Sales and Production paperwork to keep adequate monthly supply on hand. ? Responsible for ordering, on a bi-weekly basis, all office supplies for the branch. ? Responsible for maintenance and reconciliation of petty cash. (Where applicable). ? Responsible for compiling all hourly associates time and forwarding to Regional Office Manager for data entry each Friday. ? Maintain positive and professional atmosphere in the district office ? Miscellaneous duties as assigned. ? May act as backup on certain tasks Responsibilities/Skills/Experience Requirements Education/Training ? High school diploma or equivalent. ? Three to five years of customer service and/or office administration experience Experience ? Experience in general office administration required. ? Computer literacy in Microsoft Office products and in web-based technology. Excellent organizational skills required. ? Product and general construction background helpful Advanced customer service skills required. Ability to lift weights up to 25 lbs. Role specific abilities/skills ? Computer literacy in Microsoft Office products and in web-based technology. ? Excellent organizational skills required. ? Advanced customer service skills required. ? Ability to lift weights up to 25 lbs. Years Experience 2 - 5 Years Experience Preferred Minimum Education High School / GED Travel Requirements None