Document Control Coordinator, Senior Job in Not Specified, Maryland US
Document Control Coordinator, Senior
Description Make a Difference Senior Document Control Coordinator, Annapolis Junction Maryland Parsons offers the U.S. Government qualified and clearable personnel to solve engineering, construction, facility, intelligence, environmental, and information technology needs. Our staff has supported mission critical, homeland security, installation/base optimization, range sustainability, space exploration, unexploded ordnance clean-up, missile defense, and disaster relief programs. We excel in delivering to mission critical expectations. Parsons makes the world a safer place. PROJECT: Parsons is managing an Independent Validation and Verification ( IVV) program for an agency within the Department of Defense to review third party A/E work, conduct self-performed studies and analysis, testing and measuring, and perform specialized engineering services, planning and design reviews, commissioning services and construction oversight on worldwide delivery orders. Duties: Under minimal supervision performs a variety of document control functions for a project or department. Plans, organizes, and implements systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents. Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent is typically responsible for a small to medium-sized project. Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation. Manager Input on Project Specific Information: Work will involve assisting in the implementation of the Document Control Plan for efficient document processing of all communications, contractor submittals, and other internal or external documents. Candidate must have an excellent working knowledge of Primavera Contract Manager (Expedition) latest version, and Microsoft SharePoint 2007/2010. Work will involve interface with the client and a diverse support staff; therefore, self-confidence and detail oriented are of importance in this position. Specific Responsibilities: Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications. Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project. Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility. Keeps abreast of department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities relating to customers needs. Provides assistance to users in capturing and locating electronic information. Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents. Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval. Assists junior document control staff to ensure effective implementation of project-specific procedures. Serves as liaison between support group, home office and field personnel. Interfaces with groups inside and outside the organization. Delegates and directs the work activities of project document control team. Performs other duties commensurate with functional level and responsibilities. Contributes as a team player who is deadline driven and works well with others. Qualifications EXPERIENCE AND QUALIFICATIONS : The successful candidate will have a high school diploma (or equivalent). In addition, relevant attributes include: A minimum of 5 years or equivalent Document Control experience. Must be able to obtain/maintain a Top Secret clearance with TS/Full Scope Poly eligibility. Proficiency in Microsoft office including MS Word, Excel and PowerPoint. Working knowledge of Contract Manager. Working knowledge of SharePoint. Superb organizational skills. Excellent written and oral communication ability. Parsons offers an ethical, challenging, diverse, rewarding and fun work experience where enthusiastic, responsible people use their energy, talent and dedication to make a difference in the world. We provide career growth and development, a competitive compensation and benefits package which includes medical, dental, vision, and life insurance; tuition reimbursement program; credit union membership; Employee Stock Ownership Plan and a 401(k) plan. Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. M/W/D/V. Founded in 1944, Parsons, an engineering, construction, technical, and management services firm with revenues of $2.7 billion in 2011, is 100% owned by the Employee Stock Ownership Trust. We conquer the toughest logistical challenges and deliver design/design-build, program/construction management, professional services, and innovative alternative delivery solutions to private industrial customers worldwide as well as to federal, regional, and local government agencies. Parsons is a leader in many diversified markets with a focus on infrastructure, environmental, and defense/security. Currently, more than 11,000 Parsons employees are engaged in more than 4,500 projects in 50 states and 26 countries. These dedicated workers speak 89 languages collectively, and hold more than 10,300 college degrees and professional registrations. Parsons employees continue to go anywhere in the world, meet every technical and management challenge, and persevere until the job is done.