Electronic Records Technician Job in Imperial 92251, California Us

PRIMARY FUNCTION

Under general supervision performs a combination of general and skilled clerical functions in the Records Management Section, to provide support in carrying out District and department operations and procedures.

DISTINGUISHING CHARECTERISTICS

Electronic Records Technician performs duties which are of a specialized and semi-complex clerical nature.

NOTE: Keyboard requirement for this position is an approximate standard of 45 words-per-minute.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Prepares and batches documents prior to being scanned.

2. Scans and indexes electronic documents for archival in specialized electronic FileNet database for permanent records including highly confidential documents.

3. Assists with maintaining electronic archive in FileNet database of highly confidential documents.

4. Responds to customer inquiries and/or problems regarding retrieval of records from an electronic database or centralized storage areas.

5. Operates blueprinting and various copiers to reproduce drawings, photographs and other records of various dimensions and quantities.

6. Operates personal computer and appropriate software applications for indexing and maintenance of documents in FileNet.

MARGINAL DUTIES AND RESPONSIBILITIES

1. Staples sets of books, correspondence, and other items using electric stapling machines.

2. Operates photo enlarger and printer.

3. Submits completed printing specification form indicating total labor and material used on job.

4. Performs other duties as assigned.

QUALIFICATIONS REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Education and Experience

Any combination equivalency to graduation from high school with supplemental college courses in record management, on-line computer, personal computers and business, and one year experience related to document management office activities.

Knowledge of

Modern office methods and procedures; personal computer and appropriate business software applications including Word and Excel; computerized record and filing systems (FileNet); principles and practices of record keeping including bookkeeping; telephone etiquette; and safe work practices.

General Abilities

Understand and apply records management rules, regulations and policies; understand safety rules and regulations and work safely; maintain records and files; operating blueprinting, drafting and photographic copying equipment; maintain historical records; understand and carry out oral and written instructions; maintain effective relations with the general public, District employees, vendors and service representatives; operate personal computer, scanning equipment, printers; perform skilled and varied tasks related to electronic records; be prompt and regular in attendance; organize documents and categorize accordingly and maintain strictest confidentiality; and work courteously and cooperatively with District employees, and the general public.

Tools and equipment Used

Personal computer; monitor; keyboard; printers; scanners; copiers; FAX machine; telephone; desk; chair; file cabinet; pen; pencil; stapler; staple remover; laminating machine; paper drill machine; document binding equipment.

Licensing

A valid drivers license issued by the State of California, Department of Motor Vehicles is required.

Language Skills

Ability to read and interpret documents accurately. Ability to speak effectively, work courteously and cooperatively with employees from all areas of the IID. Ability to use telephone etiquette.

Mathematical Skills

Ability to apply concepts of basic mathematics including addition, subtraction, multiplication, and division.


Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee works in a well-lighted office environment with climatically controlled temperature; the employee occasionally works in outside weather conditions; the employee is occasionally exposed to fumes and airborne particles; the employee is occasionally exposed to risk of electrical shock.

The noise level in the work environment is usually moderate. 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to be seated at work desk operating personal computer and scanner; the employee is frequently required to use both hands and all fingers to operate computer keyboard; the employee is occasionally required to reach forward with hands and arms; the employee is frequently required to use hands to finger, grip, grasp and feel objects and controls; the employee is occasionally required to talk over the telephone and on a one-to-one basis; the employee is occasionally required to hear conversation over telephone and on a one-to-one basis; the employee is occasionally required to walk on tile and carpet floor surfaces; the employee is occasionally required to stand at workstation, work table and copier; the employee is occasionally required to bend, kneel and stoop.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.