Event Coordinator Job in Burlingame 94010, California US
The Event Coordinator is an integral part of the events team. They will work closely with the entire event team and be responsible for coordinating (and managing as required) the details and tasks involved with planning and executing B2B and B2C corporate events ranging in audience size and scope. Must have a great ability to work with a team and provide excellent customer service.
Responsibilities include:
· Assist in planning and executing client events
§ Coordinate/manage/distribute all internal documents
· Enter JAFS (job authorization forms)
· Enter and process Pre-bills (deposit invoices) Final Invoices
· Enter Change Orders as needed
· File back up paperwork as needed
§ Develop/manage event schedules and checklists
§ Produce/manage event binders
· Maintain client folders with contracts, agreements, work orders, budgets, schedules, checklists, etc.
§ Track and report on established event budgets
§ Manage team communications
· Ensure all approvals are received and contracts are executed
· Confirm deliverables with all parties prior to event
§ Reconcile event expenses
§ Collect, condense and summarize event information at the close of each event
§ Maintain historical event archives
§ Survey event client, evaluate and report effectiveness of event
· Support team in fostering a positive relationship with internal/external clients
· Travel to and onsite management of specific events as needed
Requirements:
Ideal candidate will posses a
§ Bachelor’s degree in business, marketing, communications or hospitality
§ Minimum of one year’s experience in event coordination or similar capacity
§ Excellent written and verbal communication skills
§ Time management and multi-task skills
§ Tech-savvy; familiar with Google, Microsoft and Apple applications
§ Positive outlook
§ Ability to work well in stressful situations
§ Strong teamwork ethic
§ Willingness to travel
Check us out at: www.sparksonline.com