Event Project manager assistant – Apprentice recruitment
Description
The event team organizes the external and internal events for AXA Investment Managers. The team is composed of 2 persons in Paris and 1 in London (sharing activity with Internal coms).
1. Reporting to Head of events, your main responsibilities will be the following:
- Assist the event team: follow-up with plannings (events schedules, internal schedules…), meetings recaps…
- Meet with suppliers (venues, caterers, entertainment, promotional items,…)
- Book travels for the communication teams
- Prepare the clients meetings in terms of logistics
• booking of meeting rooms in GIE AXA
• follow-up of the invoicing procedure (use of ARIBA…)
• coordination of suppliers (Matignon, external suppliers…)
• creation of appropriate logistical documents for the events (listings, badges, programmes, save the date, invitations, logistical information notes, messages to participants, reminders..)
• provide with appropriate material on site when needed (corporate documents, note pads goodies…)
• onsite: welcome and delivering of badges, coordination of suppliers, logistical support….
- Assist the project managers on the different internal events projects :
• look for venues and provide with proposals
• follow-up of projects (bookings, budgets, contracts, listings, programmes…)
• administrative invoicing follow-up
2. What sort of profile are we looking for?
- Last year at school for final training period
- Minimum level of competency : Bac + 3
- Event tourism industry, hotel management, PR, communication,
- Windows (xls, ppt, word), internet, photoshop or similar appreciated
- Ability to write reports (presentations, meetings recaps,…)
- Share his/her work with a small but international team
- Rigorous
- Flexible (some events happen to be early in the morning or late in the evening)
- Ability to work autonomously
- Ability to anticipate and meet deadlines
- Curious
- Fluent English French
- Already worked as a trainee on similar business (project management)