Executive Admin Assistant Job in St Petersburg 33716, Florida US
SUMMARY OVERVIEW
Supports assigned Senior Management and/or Executive by providing administrative and clerical support. Requires continuous use of technical and business vocabulary and detailed knowledge of company operations, organizational procedures, and personnel.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Coordinates manager’s calendar, meetings, correspondence and presentations as needed.
• Compose routine correspondence and memoranda.
• Screen telephone calls and resolve routine and some complex inquiries.
• Coordinates and arranges meetings, reserves facilities, and records and transcribes minutes of meetings.
• Participates or leads special projects/events.
• Arranges and coordinates travel schedules and reservations when required.
• Generates reports and graphs as needed.
• Orders and maintains supplies.
• Plans and prepares for customer visits.
• May be designated as “lead worker”, providing work assignments and direction to lower-level clerical staff.
• Adhere to all safety and health rules and regulations associated with this position and as directed by supervisor.
• Comply and follow all procedures within the company security policy.
• May perform other duties and responsibilities as assigned.
• Typically reports to Management. Direct supervisor job title(s) typically include: Functional Manager
• Job is NOT directly responsible for managing other employees (e.g., hiring/termination and/or pay decisions, performance management).
JOB REQUIREMENTS
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to operate a personal computer including using a Windows based operating system and related software.
• Advanced PC skills, including training and knowledge of Jabil’s software packages.
• Ability to write simple correspondence. Read and understand visual aid.
• Ability to apply common sense understanding to carry out simple one- or two-step instructions.
• Ability to deal with standardized situations with only occasional or no variables.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret graphs.
• Requires a high school diploma or equivalent Bachelors preferred.
• Five plus years relevant experience.
• Or an equivalent combination of education, training or experience.
• Highly experienced in MS Office especially Excel and PowerPoint
ADDITIONAL INFO
Jabil is an E.O.E
.
