Executive Administrative Assistant, Bureau of Diplomatic Security Job in Dunn Loring, Virginia US
Executive Administrative Assistant, Bureau of Diplomatic Security
2/21/2012 547540 Dunn Loring, VA 1st Active and/or Able to Obtain Secret Yes Individual Contributor Full-Time 25% NCI: As the Executive Administrative Assistant you will support the men and women of the US Department of State in Dunn Loring, Virginia. The mission for the Office of Training Performance Support (TPS) and Bureau of Diplomatic Security (DS) is to provide necessary security-related training for U.S. Government employees and their dependents. TPS also provides training for Foreign Service Nationals and other U.S. Government agencies and DS is ranked as one of the top ten employers for college graduates. Join us in helping to shape a freer, more secure and prosperous world as we formulate, represent and implement US foreign policy. Highlights and Responsibilities: Provide administrative support for Director and Sr. Training Advisor and general support to other DSTC offices. Using the DOS Smart system, compose official email/cables to Post, Via telephone and through direct access to executives? emails, establish appointment priorities, make and reschedule or refuse appointments or invitations in coordination with the Director?s special assistant. Proofread incoming correspondence for grammar, spelling and punctuation. Read outgoing correspondence for executive approval and alert writer to any conflict or departure from policies or viewpoints and give advice to resolve problem. Assist Special Assistant with tracking correspondence sent from and to the Directorate. Manage SharePoint correspondence tracker. Save signed correspondence to soft-copy and hard-copy files. In the absence of the Director or Senior Training Advisor, ensure that requests for action or information are relayed to the appropriated staff member as needed. Receive students, officials, and visitors. Requirements: US Citizenship. Able to obtain and maintain a DOD Secret Security Clearance. Six years of directly related experience combined with completion of training courses relevant to duties and function of the requirement may be substituted for the degree requirement. Five years working with Excel spreadsheets in formulating financial, scheduling and other data centric information. Five years experience as an office manager or an executive assistant. Ability to plan and coordinate office activities, and research, analyze and apply data. Skill in oral communication to explain pertinent factual information clearly and concisely to a multitude of executives, program managers, vendors and students. Excellent knowledge of grammar, spelling, capitalization, punctuation, terminology, standard processing procedures and formats used in preparing material for correspondence and reports. Intermediate skills in the Microsoft Office Suite and other word processing software packages including SharePoint knowledge management system. Must be able to work independently and track multiple activities in a deadline-oriented environment. Preferred Experience and Education: A Bachelor?s Degree. Advance skills in the Microsoft Office Suite and other word processing software packages including SharePoint knowledge management system. At NCI, we?re more than just a paycheck? We offer significant opportunity for growth at NCI ? Adding more and more employees and company locations nationwide, we continue to seek top talent to ensure our path of innovation, growth and unmatched customer experience. We reward our employees with competitive compensation, flexible time off, retirement plan with company match and much more? MEDICAL/DENTAL/VISION PROGRAMS - NCI offers three medical plan options to meet the personal health needs and budgets of our full-time employees and their families. All plans provide our employees and their eligible dependents with major medical and prescription drug coverage. The dental plan provides coverage options so as to ensure our full-time employees and their eligible dependents are able to follow a regularly scheduled program of dental care with their providers of choice. A vision maintenance plan offers a cost-savings option for our full-time employees and their families in need of comprehensive annual eye exams, prescription glasses, and contact lenses. STOCK WEALTH - NCI?s 401(k) Profit Sharing Plan with New York Life Investment Management is eligible to all full-time and regular part-time employees. Employees may elect to have contributions invested in any of the 15 different investment funds, five retirement-date-based funds, or three different portfolio options available under the plan. The company matching contribution is equal to 50% of employee elected pre-tax contributions up to 6% of eligible pay, subject to the IRS maximum. LIFE INSURANCE - NCI provides company paid Basic Life/ ADD Insurance Coverage. The basic coverage benefit is equal to one times (1X) an employee's annual base salary. Employees may also opt for a generous flat rate insurance coverage. For coverage above the company-provided limits, employees may purchase supplemental insurance coverage for themselves and their family members. WORK/LIFE BALANCE - All employees are eligible for additional programs including Paid Time Off (PTO). ADDITIONAL BENEFTIS Flexible Spending Programs Employee Assistance Program (EAP) for employees and their immediate family Health Club Reimbursement through NCI?s Wellness Program It is the policy of NCI to provide equal opportunity in recruiting, hiring, training, and promoting individuals in all job categories without regard to race, color, religion, national origin, gender, age, sexual orientation, disability or veteran status.