Executive Assistant 1 – Interest Rates recruitment

Executive Assistant in support of the Managing Director, Interest Rates Products

Responsibilities:

Assist Managing Director as well as other team members as needed
Manage Client and Vendor communication and invoicing
Coordinate, review and edit client presentations
Calendar and travel management for the MD, Interest Rate Products
Screen and refer incoming calls, using initiative and judgment in handing time sensitive issues
Greet and liaise with external clients and guests
Coordinate the submission of reports, proposals and presentations to Executive Level groups by specific deadlines, communicating approvals and feedback from the groups, and maintaining a record and files of the documents and communications
Schedule internal and external meetings, coordinate catering, audio/visual, teleconferencing and videoconferencing, including set-up and follow-up after meeting
Support the team with creation of memos and presentations - providing consistency of CME group templates, fonts, spelling mistakes, formatting, inserting data and graphs - working within Brand guidelines
Support the team creating/amending Excel spreadsheets - providing consistency of CME group approach, fonts, spelling mistakes, checking accuracy of data, formatting, creating graphs
Expense management for the Department
Project work as needed

Requirements:

Advanced Microsoft Office skills (Powerpoint and Excel) a must
Experience with PeopleSoft, Expense Management systems ideal
5+ years experience working within a fast-paced financial services organization
BS/BA degree strongly preferred
Strong Customer service focus
Proactive approach and "can-do" attitude
Well presented articulate
Confident communicator
High level of attention to detail
High level of problem solving skills gained within an ambiguous work environment
Likes and adapts well to constant change
Comfortable with learning new computer software autonomously

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