Executive Assistant Job in Boston, Massachusetts Us

Responsibilities

Executive Assistant to the Dean represents the Dean at all times and is the first line triage to key constituents. The Executive Assistant [EA] will ensure efficiency and effectiveness of the daily operations of the Deans Office particularly in the area of administrative support to the Dean. The EA will execute a variety of time-sensitive and complex responsibilities including routine interface with University leaders, alumni, and donors, community members on administrative, substantive and confidential matters. This includes assisting in mobilizing, tracking and completing key projects, report obligations and tasks. Administrative responsibilities include the preparation of draft communications, daily correspondence, special messaging on the behalf of the Dean, strategically scheduling meetings, travel, proofreading documents, and conducting research for important projects. The EA will have daily reviews with the Dean regarding days priorities and appropriate action required to ensure all goals and support needs of the Dean are met.

The EA is responsible for developing effective systems to manage the Deans administrative needs. S/He will provide planning and oversight to ensure that the Deans time is effectively allocated and that information is presented to advance the priorities of the College agenda. S/he must be able to communicate professionally and effectively on behalf of the Dean and will manage relations with key constituents, frequently communicating with Associate Deans, Assistant Deans, Deans Office staff, Department Chairs and Development staff.

This person will have extensive contact with very significant donors and influential people and needs to represent the Dean, College and University with the utmost professionalism. As stated above, the person speaks on behalf of the Dean and the Deans Office. Customer service and the ability to handle confidential information discreetly is a critical part of this role in working with university leadership, alumni, faculty, staff and external constituencies.

Qualifications

Bachelors degree required, masters preferred. Minimum of 5 years of executive support or administrative experience required, preferably in higher education or executive setting. Excellent communication and critical thinking skills, project management ability and attention to detail required. Must have excellent computer skills including proficiency in MS Office Suite, presentation, Outlook email, spreadsheet and database software. Web skills and Endnote required. Individual must have strong organizational, communication (both oral and written), and interpersonal skills. Must be detail-oriented, able to understand complex material to communicate effectively and must be able to work with confidential information and prioritize tasks and demands. Must be able to take initiative and follow through on tasks independently. Must possess a thorough knowledge of professional office procedures, good judgment, discretion and problem solving skills. Some background in fundraising and/or research would be desirable.

Additional Information

Bouv College of Health Sciences is the leading national model for education and research in the health, psychosocial and biomedical sciences and supports the Universitys mission of educating students for a life of fulfillment and accomplishment and creating and translating knowledge to meet global and societal needs. Northeastern University, located in the heart of Boston, is on an exciting trajectory of growth and innovation. The university is a leader in interdisciplinary research, urban engagement, experiential learning, and the integration of classroom learning with real-world experience.

Review of applications will begin immediately and continue until the position is filled. Applicants should submit a letter of application detailing experience, skills, and competencies as noted in the description, a current resume, and three names of references using the universitys online application process.

Salary will be commensurate with education, training, and experience and includes an outstanding benefits package.

Code: NEU638

Internal Posting Requirement

This position will be posted internally for ten days, until November 20, 2011.

Equal Employment Opportunity

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.

How To Apply

If applying from the Careers@Northeastern site:
1. Click on the Add to My Positions button;
2. Click on the View My Positions button;
3. Click on the Apply for Positions button;
4. Follow the instructions on how to complete The Application Process.

If applying from an external job site:
1. Copy the following URL and paste it into a new browser window:
https://psoft.neu.edu/psc/neuhrprdpub/EMPLOYEE/HRMS/c/NEU_HR.NEU_JOBS.GBL
2. Find the position(s) you are interested in applying for and follow the instructions available on the Careers@Northeastern site.