Executive Assistant Job in Houston 77057, Texas Us
Real Estate Property Management Company in Houston, TX seeks a full time executive administrative assistant to work Monday - Friday, 8 am - 5 pm. This person is responsible for providing administrative support to key executives, booking travel, managing calendar, drafting letters, managing files, and overseeing office activities/functions.
Duties:
* Performs assistant duties to the Senior Vice President and other key executives by: formatting, inputting, editing, retrieving, copying, and transmitting text, data, and correspondence.
* Responsible for drafting letters and documents; collecting and analyzing information; initiating communications.
* Maintains executive's appointment schedule by planning and scheduling meetings, conferences, and travel. Also books travel for Regional Managers, as needed.
* Codes, allocates, and approves invoices relating to office/corporate expenses. (Credit Card Statements, etc.)
* Responsible for answering, screening, and directing phone calls
* Prepares detailed reports by collecting and analyzing information.
* Maintains detailed files of correspondence, contracts, agreements, legal documents.
* Responsible for inter-office communications, orderinng supplies, and overseeing corporate accounts
MUST HAVE 2-5 YEARS COMMERCIAL MANAGEMENT EXPERIENCE. Knowledge of Yardi software is a huge plus.
Skills/Qualifications:
Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Equipment Maintenance, Travel Logistics, Verbal Communication