Executive Assistant Job in Piqua 45356, Ohio US

Basic Function:

The Executive Assistant performs various administrative office support functions for Marketing, Sales, Engineering and Administrative Departments.

 

 

Responsibilities and Duties:

 

1.     Performs various administrative duties such as writing and typing of correspondence for the above departments, filing of confidential information, oversees mail distribution, office supply inventory, handles telephone calls, visitors and incoming correspondence

2.     Assists with monthly and yearly reports for Sales and Marketing Departments.

3.     Maintains daily attendance and vacation records for Sales Department to include: preparing proper paperwork, retrieving proper signatures, recording on department calendar, update employee’s record and forward to payroll.

4.     Schedules and coordinates meetings, conferences, catering events and travel. Maintains various reports in Microsoft Outlook such as business travel, address book for Reps and Rep Contracts, department appointments, etc.

5.     Prepares and manages a variety of projects and reports to support the Sales Department and sales representatives, i.e., sales rep and territory listings, check requests, rep contracts, sales policies, representative and territory listings, price sheet updates, new sales rep training, national sales meeting, sales bulletins, rep phone speed dial list, update of order transmittal forms, assist with ESP including registration, price unlock, etc.

6.     Assists Marketing Department with updating /maintaining rep proposal database and lead prospect entry.  Assist with mailings and literature support as necessary.

7.     Assists Engineering department with AMCA related paperwork, database maintenance, and Engineering reports as needed.

8.     Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.

9.     Independently researches complex information requests

10.  Provides clerical and data entry support to other departments as required.

 

 

Qualifications and Required Skills:

 

·         High School Diploma required, Associates Degree is required.

·         Minimum of 3-10 years experience required.

·         Prior experience assisting an executive with professional and personal projects a plus.

·         Experience scheduling global travel arrangements for management (work with travel agency).

·         Expert level written and verbal communication skills, strong decision making ability and attention to detail are important.

·         Demonstrated ability to handle confidential information.

·         Must have an excellent working knowledge of Microsoft Office.