Executive Secretary Job in Glen Cove 11542, New York US
Summary:
As Executive Secretary to the CEO, your colleagues will rely on you as a key team member. You will deal directly with and support management at all levels of the company and deal directly with clients and business partners. Your excellent communication and writing skills will be constantly put to the test as you personify our company image through your client relations and the documents you produce. Your technical savvy will be paramount as will your ability to handle multiple tasks simultaneously as you serve as a focal point of a dynamic, fast-paced business environment.
The successful candidate will have a proven, well-documented, track record and be able to demonstrate their abilities first-hand. Second round applicants will be requested to submit three references and two writing samples and submit to practical demonstrations of their technical abilities. Salary will be commensurate with experience. Benefits are excellent.
Responsibilities:
- Manages office - coordinating office activities and schedules ensuring smooth office operations;
- Heavy calendar management utilizing Microsoft Outlook;
- Coordinates various meetings and events providing for all logistical needs;
- Coordinates domestic travel arrangements including air, hotel, ground transportation, and the overall itinerary and logistics;
- Maintains company’s online presence and image through updates to website and social media;
- Provide follow-up to assignments given to management staff by the CEO and provides CEO with status reports;
- Executes confidential work with all due discretion and maintains confidentiality;
- Communicates with clients in person, on phone and through written and electronic correspondence in a busy office setting;
- Performs diverse executive secretarial and administrative duties in support of the CEO;
- Researches issues and reviews correspondence preparing background summaries as necessary.
Qualities Required:
- Professionalism
- Must be a polished executive assistant with professional maturity and a strong sense of ethics and integrity;
- Must be a self-starter with strong sense of ownership and involvement;
- Ability to work alone and independently, be self-motivated, goal oriented, self-managing, resourceful, and able to take initiative, yet knows when to ask questions;
- Ability to handle sensitive information with the highest degree of integrity/confidentiality;
- Ability and resourcefulness to research topics, companies and people and provide thorough yet concise executive summaries.
- Excellent Communication skills:
- Must have excellent writing skills as well as the ability to proofread and edit;
- Ability to confidently and clearly communicate with CEO and board members, the general public, government officials, clients and vendors;
- Ability to deal effectively with difficult and/or upset people;
- Ability to speak and interact clearly, effectively and professionally.
- Excellent Office Management Skills:
- Must be extremely organized and detailed oriented with strong multi-tasking and time-management skills;
- Ability to maintain and organize office records;
- Ability to maintain positive working-relationships with coworkers;
- Ability to understand company policies/procedures and recommend/implement improvements.
- Expert in Microsoft Office Products:
- Ability to create high-quality reports and presentations utilizing Microsoft Office tools including Word and PowerPoint;
- Ability to work with advanced Excel spreadsheets and Access databases;
- Ability to create and update web pages and maintain social networks.
Education and Experience:
- Bachelor's degree strongly preferred;
- Must have 5+ years of Executive Secretarial experience.
Disclaimer:
The above mentioned are intended to describe the general nature and level of work performed rather than to be an inclusive list of all duties, responsibilities and skills required for the position. Job duties may be changed at anytime at management’s discretion. The job description is not intended to create contractual obligations of any kind.