Facilities Analyst 3 Job
Facilities Analyst 3
Location Renton, WA;Seattle, WA;Tukwila, WA
Security Clearance Required? No Security Clearance Required
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Position Description
Monitors existing complex contract(s) to determine compliance. Develops contract specifications for supplier goods and services and relevant documents. Interacts with suppliers and buyers. Facilitates team relationships to ensure a thorough understanding of the organization''s needs and requirements and the continuous improvement of contractual processes. Generates plans, acquires materials, and schedules services for facilities activities. Creates and deploys schedules based on system, customer, and regulatory requirements. Communicates with internal and external suppliers and customers to coordinate scheduled activities. May research open jobs and validate and confirm availability of labor and non-labor resources (e.g., tools, parts) and assets (e.g., machinery, building, equipment) in order to meet routine or complex customer service requests, acquisition and modification of assets, government requirements (e.g., environment, safety), and planned maintenance activities. Leads efforts to review, create, improve, and document processes and procedures related to facilities operations. Leads or participates in meetings with other organizations such as Safety, Health Environmental Affairs (SHEA,) Supplier Management Procurement (S MP,) Document Control, Legal, Security and Fire, Information Technology (IT,) Tooling, Facilities and Production) to create and validate processes. Uses project management tools and industry-recognized concepts to develop scope of work, budget, and schedules to achieve desired outcomes on time and within budget. Defines, designs, and plans the project. May coordinate and lead the project team. Takes a lead role in collecting data from various systems to perform analysis. Identifies and analyzes deficiencies. Analyzes trend data to identify opportunities for improvement and to develop resolution plans for buildings, equipment, systems, processes, and procedures. Makes recommendations and implements improvements. Supports research efforts or independently conducts studies using varied media (such as financial data, internet, reports, benchmarking studies, new technology, etc.) for determining feasibility, viability, or capability in support of a program, project or customer request. Prepares and presents reports explaining options, impact, and recommendations. Receives internal and external customer requests for services or goods related to buildings, equipment, and systems. Coordinates the processing of complex or unique requests to meet customer needs. Provides general technical support and troubleshooting assistance for various facilities hardware, software, systems, or processes. Ensures that configuration control is maintained for data, processes, equipment, and documents. Delivers process training and supports the creation of training materials. Coordinates with internal training organizations and outside vendors as applicable. Performs problem resolution in support of business operations by investigating, developing and preparing alternatives, impact statements, and recommendations. Takes into consideration objectives and strategies that meet business and infrastructure requirements. Conducts studies and makes recommendations to support business operations. Provides input into budget development.
Competencies
General
[ + ] Continuous Improvement
Consistently reviews a wide range of processes to identify gaps between requirements and current outputs within own work group, other work groups, and occasionally external customers. Consistently identifies potential conditions that contribute to gaps or key variances; fully explores relationships between conditions and effects; distinguishes causes from symptoms and identifies primary causes. Independently generates ideas for solutions; fully analyzes the effect or impact of each solution; selects appropriate solutions. Consistently tests solutions; gathers feedback from own work group, other work groups, and occasionally external customers on effectiveness; reviews impact on baseline measures; modifies solutions as appropriate to ensure effectiveness.
[ + ] Customer Focus
Makes customers and their needs a primary focus of one's actions; develops and sustains productive customer relationships; uses information to understand customers' circumstances, problems, expectations, and needs; periodically becomes involved in sharing information with customers to build their understanding of issues and capabilities; considers how actions or plans will affect customers; responds quickly to meet customer needs and resolve problems; assists higher graded employees and/or project team leaders in implementing ways to monitor and evaluate customer concerns, issues, and satisfaction and to anticipate customer needs.
[ + ] Decision Making
Recognizes a wide range of potentially difficult issues, problems, or opportunities in own work group, across the organization and occasionally with external customers; determines whether action is needed. Identifies the need for and collects information to better understand difficult issues, problems, and opportunities. Integrates information from a wide variety of sources; detects trends, associations, and cause-effect relationships; creates relevant options for addressing difficult problems/opportunities and achieving desired outcomes. Formulates and/or makes recommendations for decision criteria based on issue complexity; evaluates options by considering implications and consequences; chooses an effective option. Implements decisions or initiates action within a reasonable time. Includes fellow work group members, employees across the organization, and occasionally external customers in the decision-making process as warranted to obtain good information, make the most appropriate decisions, and ensure buy-in and understanding of the resulting decisions.
[ + ] Planning And Organizing
Identifies more critical and less critical activities and assignments; adjusts priorities when appropriate. Determines project or assignment requirements by breaking them down into tasks and identifying types of equipment, materials, and people needed. Allocates appropriate amounts of time for completing own work; avoids scheduling conflicts. Takes advantage of available resources (individuals, processes, departments, and tools) to complete work efficiently; coordinates with internal and external partners. Uses time effectively and prevents irrelevant issues or distractions from interfering with work completion.
[ + ] Project Management
Experienced in creating comprehensive project schedules identifying time frames for key project milestones. Directs and manages more complex project schedules; independently identifies project resource requirements, may collaborate with others on the most complex projects assigned or assist more experienced employees in complex large scale projects. Ability to accept, direct and perform responsibilities and work assigned tasks as a project team member in support of the overall project; leads and directs the activities and resources of assigned projects and supports higher graded employees in more large scale and complex projects.
Technical
[ + ] Analytical Skills
Skill and ability to: collect, organize, synthesize, and analyze data; summarize findings; develop conclusions and recommendations from appropriate data sources at the department level.
[ + ] Information Technology Fluency
Complete ability in the use of personal computing hardware and software to enter project information, such as, statements of work, resource identification and usage, task status, cost estimating and tracking, etc. Complete knowledge of processes and tools to maintain, archive, and retrieve digital files. Complete ability in constructing/building and providing reports and presentation material as needed for assigned projects. Complete knowledge of identifying and gaining approval of testing of established applications to meet project requirements.
[ + ] Proj Sched Resource Mgmt
Complete ability to create comprehensive project schedules which identify time frames for key project milestones, direct and manage more complex project schedules, independently identify project resource requirements, collaborate with others on more complex projects assigned, and assist others in complex large scale projects.
[ + ] Reliability Center Maintenance
Complete knowledge of Reliability Centered Maintenance (RCM), Condition Based Maintenance (CBM), and Maintenance Review Board (MRB) analysis to effectively develop maintenance programs including knowledge of failure modes, condition monitoring, repair schemes, scrap, preventative/schedule maintenance and inspections.
Basic Qualifications For Consideration
Do you have a minimum of 2-3 years' experience using asset management software such as Maximo?
Do you have a minimum of 2 years experience using Microsoft Excel, Access, and SQL?
Typical Education/Experience
Bachelor's and typically 6 or more years' related work experience, a Master's degree and typically 4 or more years' related work experience or an equivalent combination of education and experience.
Other Job related information
This position could be located in Renton, Seattle or Tukwila.
Closing Date: 11/28/2011about closing dates
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