Facility Administrator- Part Time Job in Fontana, California Us
Do you have your evenings and weekends free and desire to do something more meaningful than laundry or watching TV all day? Every once in a while would you like to push your chair back from your desk and get outside? If this sounds like you, we may have the perfect spot for your working career.
Our company, a well respected, forward thinking, growth oriented property management firm located in Orange County with several offices throughout the state, is on the hunt for a Facilities Administrator. While there are many administrative aspects in assisting the Facility Manager in the smooth running of an on-site community association, a vital part of the position requires monitoring the facilities (Parkhouse, pool, meeting rooms, and community events) and ensuring they are in tip-top shape. One thing for sure, you won’t be staring at the top of your desk all day long!
This non-exempt position will:
• manage all customer service inquiries (are you good with people, even those who have turned their smile upside down?);
• take walks to ensure the landscape is esthetically pleasing and maintained by the contracted landscape company (do you have a good pair of walking shoes?);
• upon returning from the ‘great outdoors’ be able to input the information into the computer system (Got skills?)
• occasionally take a drive through the community, or head to the store performing errands (is your California driver’s license current and you possess the State mandated insurance?)
• and, work within a cohesive team atmosphere to ensure the community vision is being supported by the highest level of service
As you can see, this isn’t your usual paper-pushing office job. It has paper, and certainly you will have to do some pushing, but it’s topped off with a variety of assignments that will keep the job interesting and rarely dull. In fact, if you are the successful candidate, and someone asks you ‘what’s your typical day like?’ you can truthfully say “My day is never predictable!”
If that sounds like music to your ears, contact us and see if this position can make your work life more interesting.
To be a believer in and an active supporter of the community vision and philosophies, and Merit’s commitment to client, staff and community. As a result of job performance, to be responsible for community and board support, and the advancement of the community in terms of its quality of life and physical environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Continual process of seamless connection between residents, board of directors, the developer and the city.
• Assist residents with the distribution of key fobs, room reservations, architectural submittal process and general questions pertaining to the Community.
• Conducts daily inspections of the facility and reports any maintenance needs to the Facility Manager for follow through.
• Works with co-workers as assigned to assist in the coordination of events, programs and clubs (i.e. creates flyers, posts notices etc.).
• General administrative functions i.e. updates the access key software, updates Merit Connect with design review submittals, and creates flyers for clubs, programs and general notifications to membership.
• Works with fellow staff members to ensure all functions and projects are completed effectively and efficiently.
• Attends all Merit company mandatory functions and complies with all Merit company policies and procedures.
• Apply a pro-active approach to all areas of responsibility and strive for continued improvement and excellence throughout.
• Follows quality system procedures.
• Other duties as assigned.
QUALIFICATIONS
• Must be literate and articulate in written form in order to prepare correspondence.
• Must be able to handle pressure and stress related to the job.
• Excellent, effective, and diplomatic oral and written communication skills.
• Detail oriented with a high level of accuracy.
• Ability to multi task effectively and efficiently.
• Outstanding computer skills to include: heavy word processing using Microsoft Word, spreadsheets using Microsoft Excel. General database entry and maintenance preferred.
• Forward thinking, proactive, and able to provide creative alternatives for problem solving.
• People/community oriented – represents the vision of Shady Trails.
EDUCATION and/or EXPERIENCE
• Completion of some college course work preferred
• Must posses some business/customer service experience.
CERTIFICATES, LICENSES, REGISTRATIONS
• Must have use of a vehicle, possess current driver’s license and state-mandated vehicle insurance.
Position will be part-time. Wednesday through Saturday, from 4pm to 8pm (may include weekends, nights and holidays).
Consistent and regular attendance required.