Group Secretary Job in Adelaide 5000, South Australia Australia

Facilitate Top Tier Projects

3 Month Contract-Ongoing Opportunities
Exciting Top Tier Projects
Immediate Start

This expanding CBD based engineering consultancy is seeking a Senior Group Secretary to assist in facilitating iconic multimillion dollar projects. Initially a 3 month contract, there is a view to ongoing opportunities.

This multi-faceted role will see you reporting to Senior Project staff and working in a large team. Project duties will include initiation of QA forms for new projects, bid review and verification, ensuring QA forms are updated and signed and drafting invoices for clients and subsequent expense claims.

You will be required to liaise with Senior Project Managers to control and facilitate the production of deliverables, reports and proposals and ensure timelines are met, maintaining bids and opportunities and project information databases. You will assist the finance time with project reviews, invoicing and debtor maintenance, ensuring corporate standards and SOX requirements are met and project profiles are developed.

You will take ownership of marketing materials; preparing and maintaining documents, collating and delivering urgent documents to key clients and setting up VPO sites.

With extensive experience in administration you will manage the diary of the group leader and assist with organisation of meetings inclusive of minuting, agendas and power point presentations. You will confidently arrange travel bookings, compile spreadsheets and maintain a working knowledge of business systems and procedures; scheduling project QA audits in conjunction with QA Manager and Project Manager.

To be successful in this role you demonstrate a flexible, committed and proactive approach. The successful candidate will ideally posses extensive experience within an Engineering Consultancy or related field in a Senior Administrative role. You posses excellent communication skills, an ability to prioritize; working to tight deadlines in a pressured environment whilst remaining focussed on delivering results to clients and key stakeholders.

You have advanced skills in MS Suite, high attention to detail and analytical problem solving skills. Demonstrated experience supporting a group of professional or technical staff is essential.

Please contact Annie Davis on 08 8231 4777 annie.davis@hays.com.au  or 'apply' below.