HUMAN RESOURCES / OFFICE COORDINATOR Job in Mississauga, Ontario Canada
- POSITION TITLE: HUMAN RESOURCES / OFFICE COORDINATOR
JOB CATEGORY: SENIOR MANAGEMENT
INDUSTRY: HEALTH CARE
LOCATION: MISSISSAUGA, ON
DATE: MARCH 22, 2012
JOB ORDER NUMBER: 197737
EXPERIENCE: In order to be COMPETITIVE for this position, you must have:
• Minimum of 3 years office experience, preferably in the Health Care or Customer Service field.
• Degree or certificate in Human Resources.
POSITION DESCRIPTION:
PRIMARY FOCUS:
The Human Resources / Office Coordinator is responsible for ensuring the branch has sufficient staff with appropriate skills to meet the needs of the clients.
RESPONSIBILITIES:
1. Recruiting:
• Uses a variety of techniques to attract candidates in a timely fashion to meet the needs of the clients.
• Conducts interviews to assess candidates for suitability for role.
• Conducts reference checks of suitable candidates.
• Prepares letters of offer and other paperwork for selected candidates.
• Recommends participation at appropriate job fairs and attends fairs as required.
• Monitors Employee Referral program to ensure payments are made as required.
2. Orientation:
• Conducts orientation sessions for new staff as required.
3. Payroll / Billing
• Maintains accurate Client/employee records.
• Processes required documentation for Records of Employment, vacation pay within policy/legislated guidelines.
• Prepares office time sheets and submit to home office every two weeks.
• Completes and submits SMURF's and CRUMPs as required.
4. Office Administration
• Answers telephone and deals with enquiries for service, client and staff queries.
• Monitors office equipment and arrange repairs as required.
• Monitors supplies and orders as needed, including, ink cartridges, general office supplies, uniforms, business cards, envelopes, letter head.
• Opens and distributes mail.
• Organizes food/educational material for staff days.
• Processes Bank Deposits, completing bank book, copies cheques and invoices and take to the bank weekly and send to home office.
• Handles Petty Cash, ensures the petty cash stubs are completed and that the receipt is attached, complete petty cash expense form when needed and submit to home office.
• Ensures all supplies were received and invoices correct, get approval from regional manager and send to home office.
• Prepares newsletter, gather educational articles and keeps staff up to date on changes.
• Prepares minutes of weekly staff meetings.
• Manages files for staff and clients, inputs information into Procura.
• Organizing flu clinics.
• Maintains Accreditation binders.
• Assists with various marketing events.
• Provides Admin support to Regional Director.
• Provides support and assistance with business development activities, preparing mailings, packages, responding to requests for information, etc.
• Works to develop rapport with all staff and community partners affiliated with the company.
• Greets visitors and directs them appropriately.
• Acts as first line contact in customer service and applicants looking for employment.
• Updates bulletin boards.
• Photocopying.
• Filing.
5. Health and Safety
• In keeping with the Occupational Health Safety Act, takes every reasonable precaution to ensure that the workplace is safe.
• Conducts Office Inspections, ensuring health and safety guidelines are in place.
QUALIFICATIONS:
• Community College program in Human Resources.
• Keyboarding accuracy and knowledgeable in Windows environment.
BEHAVIOURAL COMPETENCIES REQUIRED:
• Generally motivate people to give their best results.
• Mentor, counsel, coach and generally support others.
• Create a positive and innovative atmosphere.
• Remain confident when dealing with negative situations.
• Provide the best possible solution to problem solving or decision making.
• Consider problems as a challenge, collect information relevant to the problem, be disciplined in ascertaining the root cause, identify and develop practical solution.
• Be non-confrontational when handling or involved in conflict situations.
• Be alert to changing situations, show flexibility in approach, adaptability in difficult circumstances and continuously strive to achieve a result.
• Be a good communicator, positive, enthusiastic and outgoing, flexible, and have an accommodating, helpful approach.
TECHNICAL COMPETENCIES REQUIRED:
• Computer Proficiency (Microsoft Office).
• Ability to learn new software.
EMPLOYEE TYPE: Permanent
RELOCATION COVERED: No
MANAGES OTHERS: No
CONTACT: Debora Wagner, Recruitment Consultant
HOW TO APPLY: Please click on the link below (PREFERRED) or e-mail your resume to: dwagner@tal-cap.com