Industrial Sales Coordinator Job in Portland 97201, Oregon US
I. Job Summary
Maintains central filing system for customer records, coordinates customer mail outs and correspondence, and provides clerical support for industrial sales team.
II. Essential Duties and Responsibilities include the following. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.
- Performs data entry for various sales databases.
- Conducts data entry and maintenance of sales database.
- Prepares exports from sales database.
- Conducts routine maintenance of sales, web, landfill, Visor and company landfill databases.
- Maintains integrity of customer database through periodic housekeeping efforts.
- Prepares Service Agreements, customized bills, exports from sales database, and various letters and correspondence upon request.
- Prepares volume and revenue reports for sales reps and customers.
- Pulls gate tickets to support billing inquiries or special bills.
- Conducts revenue tracking for sales reps.
- Generates gatehouse report.
- Coordinates re-certification and contract renewals.
- Maintains electronic and "hard copy" filing systems.
- Assists customers in profile completion.
- Enters data into centralized billing or gate house receiving systems.
- Performs special projects and other duties as assigned by supervisor.
- Provides phone service coverage as needed.
III. Supervisory Responsibilities
This job has no supervisory duties.
IV. Work Environment
Listed below are key points regarding environmental demands and work environment of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
- Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc) most of the work day;
- Required to exert physical effort in handling objects less than 30 pounds rarely;
- Required to be exposed to physical occupational risks (such as cuts, burns, exposure to toxic chemicals, etc) rarely;
- Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements rarely;
- Normal setting for this job is: office setting.
The requirements listed below are representative of the qualifications necessary to perform the job.
A. Education and Experience
Required: High school diploma or G.E.D, plus intermediate level experience with Microsoft Word, Excel, and Windows.
B. Certificates, Licenses, Registrations or Other Requirements
None required.
C. Other Knowledge, Skills or Abilities Required
REASONING ABILITY:
Ability to prioritize and apply common sense to carry out instructions furnished in written, oral, or diagram form is required. Ability to deal with and solve practical problems specific to job is required.
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals is required. Ability to write routine reports and correspondence is required. Ability to speak effectively before groups of customers or employees of organization is required.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers is required.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, use hands to finger, handle, feel, reach with hands and arms, walk, climb, balance, stoop, kneel, crouch, crawl, talk, hear and sit. The employee must frequently lift and/or move up to 10 pounds.
