Internal Communications and Events Assistant – Intern recruitment
Description
Reporting to the UK AXA IM Internal Communication and Events Manager, the main responsibilities of the Internal Communications and Events Assistant will be the following:
Work with Internal Communications and Events Manager to plan and execute internal communication and client events. From an Internal Comms perspective, this would involve both writing communications and organising internal events for employees (business briefings for senior mgmt to update staff on strategic issues, team updates from around the business, employee social events, such as staff parties) For Client Events, the role will involve planning and execution of corporate events in the UK. The role will involve work on both industry sponsored events and in house client events, team off-sites and seminars.
1. Internal Communications
a. Internal events
• Brainstorming ideas for internal events, in response to employee demand/corporate priorities
• Maintain event calendar/ manage logistical arrangements – booking rooms/IT reqs/catering
• Working with internal stakeholder on presentations/invites – reviewing that material is appropriate in content/level for our employee audience
• Post event – upload presentations on UK connexion page and conduct post event feedback, in order to ensure that our events remain relevant to our audience
• In regard to staff parties, support events manager in conducting venue research, compiling budgets and arranging logistics.
b. UK communications
• Producing internal comms messages for the UK business – either by working directly with stakeholders or by adapting global messages for UK audience. Work with UK COO/Facilities to write and disseminate any messages specific to UK population
• Writing/cascading UK Info emails to UK population. The messages vary in purpose – covering topics on HR updates/premises/employee benefits – usually around 6 per month.
• Update information on the UK intranet.
2. Events
Support events team in planning and execution of client and corporate events.
• Pre event research – working with event manger to source venues in line with stakeholders’ requirements. To compare venues and make proposals based on appropriateness and within budget constraints
• Project coordination –liaise with other business areas in order to coordinate all aspects involved in event planning (website content/PR/sales/design)
• Liaise with venues prior to event to manage event format - catering/logistics/room set up
• Work with design/marketing to produce invitations/marketing material/stage designs
• Maintain budget and ensure supplier invoices are signed off and processed efficiently
What sort of profile are we looking for?
• High level of French and English – for translation of emails (we communicate globally in both english and french)
• Excellent writing, copywriting and proofreading skills
• High attention to detail – in proofreading invitations/presentations ensuring excellence for our client events
• Flexibility – in the run up to/during an event, the role may require flexibility in hours – sometimes necessitating evening or early morning work where appropriate.
• Client focus – in recognising the importance of our client’s needs and ensuring that potential issues which may hinder the client experience are anticipated and resolved prior to the event.