Junior Trust Officer – International Fiduciary Group recruitment

Brown Brothers Harriman

Wealth Management – International Fiduciary Group

Junior Trust Officer 

The core of BBH’s International Trust offering is our experience and expertise as a trustee for our non U.S. clients. By serving in this capacity, we provide the continuity that enables our clients to achieve their families’ personal and financial goals over generations.

Each personal trust and/or managed company is assigned an experienced administrator to work with our clients’ relationship managers and outside advisors to serve their needs and the needs of their beneficiaries.

We manage and administer all types of foreign personal trusts and managed companies from the simplest form of trust to complicated tax-driven cross border estate planning vehicles from various jurisdictions. We also provide trust services to fund families of major financial institutions worldwide.

The International Fiduciary group has an opening for a Junior Trust Officer (TO) to support the coordination and administration of personal trust accounts for various International Trust clients. The TO monitors account transactions and ensures all records are accurately maintained and serves as a primary point of contact for the book of business of the International Fiduciary Group. The TO also maintains client contacts and helps to ensure the Client Record Management (CRM) is up to date and accurate.

Monitor Controls

• Perform annual Cayman administration reviews

• Perform Canadian Partnerships annual meetings, administration reviews and coordinate reporting with Canadian Accountants

• Prepare materials for annual investment reviews

• Assist in the development of and updating of policies and procedures

• Assist with Personal Trust and Canadian Partnership account opening, termination paperwork and maintenance as needed (CRM Addvantage Sungard Systems)

• Assist in trust document interpretation and trust resume development, maintenance and upkeep

• Manage and update Personal Trust and Private Company general business rosters such as discretionary and self-directed account rosters

• Manage and update Personal Trust beneficiary information worksheets and Private Company shareholder rosters

• Manage the Personal Trust and Private Company weekly transactions inflows and outflows

• Manage the away account monthly reviews and obtain and file all away account statements

• Monitor the Personal Trust and Private Company’s private assets, create tickers on key events such as obtaining annual audited financial statements, insurance payments and real estate tax payments

Tax Portfolio Accounting

• Prepare payment instructions and monitor input requests for client payments and transfers.

• Identify legal and tax issues associated with International Trust structures

General

• Assist with day to day administration of Private Companies, Personal Trusts and Canadian Partnerships

• Work with VP on basic trust and company administration questions, coordinate paperwork flow and communicate with Relationship Managers where applicable

• Assist with Fiduciary Management Projects such as a intranet site

• Liaise with internal support groups on personal trust administration matters

• Assist in monitoring compliance with policies and procedures

• Assist with projects involving groups outside of international fiduciary management

• Assist with the semi-annual Personal Trust and Private Company billing and call report processes

• Assist with Institutional Mutual Fund business line as needed

• Manage the filing and archiving of Canadian Partnership account documents

• Assist in developing and implementing training of Relationship Management  team regarding International Trusts.

Client Interaction

• Respond to internal and external requests for information.

• Participate and assist with client meetings to help build and develop relationships with clients.

• Respond to inquiries pertaining to all International Trust administration related matters.

• Consult with senior staff, as needed.

QUALIFICATIONS

• Bachelors degree

• 2-3 years of relevant Trust administration experience preferred

• Ability to independently problem solve and navigate roadblocks

• Strong analytical skills

• Ability to independently interpret legal documentation with limited supervision preferred

• Strong interpersonal skills as evidenced through client service experience

• Aptitude to learn new systems and procedures and flexibility to change course with short notice

• Experience with Sunguard or other trust accounting systems preferred

• Working knowledge of the interpretation and practical application of trust and estate document provisions, trust and taxes, investments, and the legal framework of trust administration preferred

• Excellent organization skills with a strong attention to detail

• Experience with Microsoft Office products, particularly Excel and Word

• Knowledge of investments preferred