Legal PA
About Barclays:
Barclays moves, lends, invests and protects money for customers and clients worldwide. With over 300 years of history and expertise in banking, we operate in over 50 countries and employ over 140,000 people.
We provide clients with loans, financing, risk management, strategic advice and transactional payments support corporate clients to achieve growth and job creation in the real economy, governments to deliver their stability and growth plans, and institutions to meet the long-term investment needs of their clients.
For further information about Barclays, please visit our website www.barclays
Overall Job Purpose:
To provide efficient and professional PA support service to the Head of Legal,Debt Advisory (UK) and the Debt Advisory team as well as assisting the Head of Legal, Trade and Working Capital two days each week and supporting the TWC team. The key to the success of this role is to be able to deliver added value by applying initiative, pro-actively anticipating the Heads' administrative requirements, understanding priorities, efficient and extensive diary management, being highly organised and acting accordingly.
Essential Functions and Responsibilities:
· Pro-actively managing the time and resources of the Head of Legal,Debt Advisory (UK) and the Debt Advisory team to maximise their ability to deliver their goals effectively
· Pro-actively managing the time and resources of the Head of Legal, TWC and his team to maximise their ability to deliver their goals effectively on Mondays and Tuesdays
· Ensure preferred style/ known wishes are conveyed and exercise discretion regarding confidentiality
· Extensive diary management – organising the diary to ensure that time is allocated for critical projects and that the Heads of Legal are well prepared for meetings in advance.
· Organising travel, planning itineraries, arranging meetings/appointments
· Manage incoming queries both external and internal – ensuring that all priority issues are dealt with immediately and in a professional manner
· Filtering and monitoring of calls and act upon them where necessary
· Collating, organising and editing information, and, where necessary, chasing for the information
· Preparation, proof checking and submission of key documents for Barclays Corporate and Barclays executives
· Comparing and updating legal documentation for the team
· Collating, recording and producing monthly MI
· Meeting minute taking, preparation of agendas, presentations and action lists.
· Processing of expenses and invoices on an online system (SAP/AIP) for Head of Legal, Debt Advisory (UK)
· Maintenance of the Barclays Lending Finance Extranet
· Producing and maintaining organisation charts and distribution lists for the team
· Keeping track of the team's holiday, sickness and whereabouts
· Responsible for implementation of New Joiners and Leavers for the team
· Supporting the teams with adhoc requests as and when required
· Solid secretarial training or at least proven secretarial background at similar level
· The ability to work accurately and effectively under pressure, whilst remaining calm and composed
· Experience working in a high paced environment
· Extensive knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
· Must be aware of confidentiality as a priority
· Accuracy and attention to detail
· Organisational and multi-tasking skills
· Excellent communications skills and telephone manner – accustomed to speaking at senior management level
· Must be a strong team player and willing to help team as necessary
· Must be able to use initiative and prioritise own work and meet deadlines
· Flexible and adaptable
· High degree of social skills when dealing with a range of people and situations
· The role requires someone with resilience and integrity
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