Legal Secretary Job in Pasadena, California US
Legal Secretary
No matter what your job title, the work you do at Kaiser Permanente supports the health and well-being of our members. All 8.7 million of them. That's because each of us-from our financial professionals and IT team members to our RNs and physicians on the front line of care-shares a commitment to providing the best possible care experience. With locations across the United States, we offer the opportunity to build a rewarding career in an environment that supports your success. Join us and put your beliefs into practice. Kaiser Permanente, Pasadena, CA Legal Secretary This position exists to provide administrative support for the Legal department in its relations with internal and external customers. This includes dealing with sensitive, confidential information, drafting routine correspondence and complex documents, creating an efficient automated and manual information system (i.e. filing system), scheduling appointments, and making travel arrangements to ensure day-to-day operations run smoothly and effectively. Essential Functions: Process sensitive and confidential information with the utmost judgment and tact, recognizing any time constraints and political implications. Type documents quickly and accurately from dictation equipment and other forms of communication, applying proofreading and grammar skills. Check documents for ease of understanding. Prepare materials for presentations using current standard software programs. Draft routine correspondence from brief notes or verbal requests. Process the paper flow, including copying and distributing memos and reports. Organize and assemble complex legal and other documents. Check mailings to ensure that all relevant parties are included. Coordinate supervisor(s) calendars by scheduling/confirming hearings, meetings and appointments; schedule meetings with numerous individuals; make travel arrangements and process all necessary paperwork, including expense reports. Stay well organized, establishing files (both manually and on the computer). Create and maintain computer indices of relevant information. Maintain distribution lists. Retrieve information in a timely manner. Anticipate supplies needed and keep on hand. Maintain time keeping records. Process invoices from external vendors who provide legal services and track/monitor work performed. Use excellent telephone etiquette, representing the Legal Department and Kaiser Permanente in general to clients at all levels of the Program and to the public. Requirements