Mailroom Services Coordinator Job in Philadelphia 19103, Pennsylvania US
Come grow with us…join a Winning Team! Interested in a future that exceeds your expectations? At CDI, we are continually seeking talented, creative and results-driven professionals who are motivated to make a real difference. We want – and need – people focused on creating and delivering the right solutions for our clients.
At CDI, we attribute our past, present, and future success to the guiding values of our company. They are the principles that guide us in creating value for our shareholders and customers…and they are the key to a rewarding career.
We currently have an opening for a highly motivated, results oriented Mailroom Services Coordinator.
Primary job functions include overseeing all mailroom activities as described below:
Essential Functions:
- Responsible for multiple daily mail pickup and delivery for all floors within CDI Philadelphia Center City offices at 1717 Arch Street and Ten Penn Center
- Collects, sorts and distributes all incoming UPS, FedEx and other overnight service packages
- Provide Federal Express shipping service using the FedEx Powership system
- Provide UPS shipping service
- Process and record transmittal of stored documents with the off-site storage company
- Distribute incoming storage boxes from off-site company
- Operate postage machine and metering daily mail
- Maintain inventory for mailing, copy paper and coffee station supplies
- Restocking copier paper at copier areas when needed
- Replacing toner in copiers, printers and fax machines as requested
- Provide photocopying services (including distribution of booklets and pamphlets)
- Assist with ordering office supplies and maintaining inventory
- Collect and maintain monthly meter readings of copiers at CDI offices and forward to supplier
- Coordinate all pickup and delivery of Iron Mountain off-site storage boxes
- Maintain log book for AV equipment requests including delivery and pickup of the equipment
- Handle employee office/workstation signage
- Switchboard operator back-up
- Perform cost comparison and analysis for vendor services as needed
- Process monthly invoices for payment
- Order postage machine and mailing supplies
- Participation in projects for other departments if needed
- Assistance with making travel reservations through CDI’s reservation system
- Assistance with creating holiday greeting card listing, printing labels and mailing cards
- Helping create files and keeping them updated, such as event files, Board Books, Annual Report files
- Ability to lift/move up to 50 lbs.
- Other duties as assigned
Minimum Requirements/Preferences:
- High School diploma or equivalent with related experience helpful
- Must have basic knowledge of Microsoft WORD and EXCEL
- Must be professional, reliable and dedicated
- Ability to coordinate multiple projects simultaneously
- Creative thinker/problem solver
- This position can be very busy and you may be on your feet a good portion of the day
Benefits: Competitive Salary, Health Insurance, Dental Vision Insurance, Paid Holidays, Paid Vacation, 401K / Retirement Plan, Life Insurance
Come join the CDI team and watch your future grow. Learn more about CDI and this opportunity by responding today! EOE Employer.
The above major ongoing responsibilities describe only the essential job functions and are not intended to be a complete list of all duties and responsibilities. All job functions must be performed in accordance with CDI Corporate policies and procedures.
See Job Description
