Marketing Comm Proj Coordinator (Burbank, CA) Job in Burbank, California Us
The Project Coordinator supports the Business Marketing Communication's Strategic Consultant I and Marketing Manager in ensuring that project results fulfill client objectives, reflect Kaiser Permanente brand standards, meet all required criteria for accuracy and compliance, and are completed in a timely, cost-effective manner. The Project Coordinator assists with communications projects for multiple marketing programs for program-wide, regional, and/or service area clients. This position supports the Strategic Consultant and Marketing Manager in problem-solving, decision-making, and client contact. This position also collaborates with Brand Management, Creative Services, Operations and Production, and other Consulting Services staff to promote and support Shared Services Marketing Communications goals.
Essential Functions:
Handles day-to-day logistics between units to ensure routine projects move forward promptly.
Under direction, develops project work plans (including schedules and cost estimates) for routine projects and reprints.
Projects are typically simple or routine projects, e.g. a defined translation project.
Continually tracks and documents project status against timeline to ensure completion of routine projects within project parameters, including budget and schedule; routes routine projects for approval.
Provides updates to functional partners and teams as applicable (e.g. Communications Consultants, Brand Management, Creative Services, etc).
Ensure that final materials meet specifications and budget requirements with regard to printing, distribution and/or Web processes.
Escalates project issues as appropriate.
Provides administrative project support, including invoicing, support for Project Managers and Consultants as needed, opening and closing jobs in project tracking systems, filing and sample maintenance, and meeting support.
Collaborates with internal business partners to drive projects forward.
Assists in the preparation and documentation of materials for meetings and presentations.
Builds relationships with internal support partners.
Coordinates and routes creative drafts/brief for team/client/functional partner review. Reviews project components to ensure that project deliverables fulfill criteria outlined in the creative brief, and updates project schedule in database to accurately indicate current status.
Keeps abreast of brand standards, regulatory and legal guidelines, market research, marketplace conditions, key competitive information, media and legislative issues, and organizational goals.
Provides feedback on internal partners for performance reviews. Assists in on-boarding of new staff.
Processes department Invoices.
Coordinates translational needs for various communications pieces
Additional administrative duties as needed
Providing training and management on internal systems such as, Tripod.
Perform content audits of internal systems such as, @HPI.
Support Project Managers and Marketing Services Consultants.
Support department managers as needed.
Open and close OTN jobs in internal systems such as, Tripod.
Record time keeping for various department projects.
Perform File and collateral sample maintenance on an ongoing basis.
Basic Qualifications:
Bachelor's degree or equivalent experience in Communications, Marketing, Advertising or Design required
Minimum of 2 years of related experience in marketing, publications, and/or advertising.
Experience developing communications projects for a range of marketing segments or industries.
Health care industry experience preferred.
Excellent verbal and written communication skills.
Creative problem-solving and interpersonal skills.
Demonstrated skills in coordinating communications projects.
Qualifications:
Basic Qualifications:
- A minimum of 2 years of related experience in marketing, publications, and/or advertising
- Experience developing communications projects for a range of marketing segments or industries
- Excellent verbal and written communication skills
- Creative problem-solving and interpersonal skills
- Demonstrated skills in coordinating communications projects
- Bachelor's degree or equivalent experience in Communications, Marketing, Advertising or Design
Preferred Qualifications:
- Experience in health care