Meeting & Event Planner Job Job in Not Specified, Indiana US
Meeting Event Planner Job
- Contract and Negotiate with vendors ? DMC relations - Create and design Food Beverage functions ? understanding guarantees and limitations - Planning the logistics of the meeting ? from meeting room setup to coordinating 100 breakouts. - Manage rooming lists and arrival/departures list ? QC-ing these reports daily - Understand Attrition Guidelines and Cancellation Penalties ? as they pertain to a hotel contract. - Being able to pickup and work with all interactive tools used by American Express Meetings and Events and our clients. - Manage multiple meetings simultaneously - Handle all types of programs ? with varying degrees of importance - Handling meetings ranging from 10 people to 3000 or more - Coordinate with the air team to produce a seamless operations between air and land - Compile reconcile the final bill - Being able to close out the account to (at least) the amount of profit that was originally estimated. - Have a good handle on estimated profit for each meeting ? consistently updating the numbers. - Meeting all deliverables, both external as well as internal.? - Working across the business to ensure efficiencies and best practices are being shared and employed. - Adhering to all internal American Express and American Express Meetings and Events policies as well as all compliance issues. American Express is an equal opportunity employer. - College degree is preferred in hospitality, marketing or a related field. - Minimum of 5 years of past meeting planning skills are required. - CMP certification is desired but not mandatory. - Ideal candidate should be thoroughly familiar with travel and hospitality industries. - Must be proficient in Microsoft software and literate with other computer applications. - Ability to work within budgetary parameters, meeting critical deadlines, and handle multiple projects simultaneously. - Excellent communication skills, written, oral and interpersonal are essential. - Needs to be able to work with the corporate client to develop programs, including destination selection, site inspections, negotiations, costing and onsite management through final billing. - Candidate should be flexible and able to work under pressure. - Detailed oriented. - Comfortable working both independently and as part of a team - Estimated travel ? approximately 20%