Office Assistant

Acadian Asset Management LLC is a Boston-headquartered investment management firm with wholly owned affiliates located in Singapore and London. As of December 31, 2012, the firm managed approximately US$51 billion on behalf of major pension funds, endowments, foundations, governments and other investors based in the U.S. and abroad.

Position Overview:

The Marketing group is seeking an Office Assistant to provide broad support to the team. Responsibilities include answering and directing calls, greeting clients, candidates and other business professionals, maintaining conference rooms, performing routine data entry and other administrative tasks as needed. The ideal candidate will be committed to working with employees and visitors to provide courteous and professional assistance, while ensuring a welcoming experience for Acadian’s visitors.

Responsibilities:

• Maintain neat and orderly reception area, conference rooms and kitchens

• Answer incoming telephone calls, receive and direct visitors

• Schedule, coordinate and prepare meetings and conference calls (includes food orders)

• Coordinate with building management on facilities maintenance and security issues i.e., broken appliances, visitors list, alarms, lights, temp control, parking, cleaning, etc.

• Distribute incoming and outgoing mail to employees, including interoffice mail

• Coordinate travel logistics for the Consultant Relations team

• Order, stock, organize and distribute office supplies

• Assist Human Resources with the distribution of monthly T-passes and pay-stubs

• Provide back-up phone coverage for main reception

Qualifications:

• Bachelor’s degree or equivalent is preferred

• 1 - 2 years of professional administrative experience

• Working knowledge of MS Office (Outlook, Word, Excel and PowerPoint)

• Superior organizational skills and  strict attention to detail

• Strong interpersonal communication skills, both written and verbal

• Ability to multi-task and work well under pressure in a fast-paced environment

• Ability to work independently and as part of a team

• Strong service orientation and proactive problem –solving skills

Interested candidates should email resumes to resumes_marketing@acadian-asset.com. Only selected candidates will be contacted.

It is the policy of Acadian Asset Management LLC to provide equal employment opportunity to all qualified persons without regard to race, creed, color, sex, age, national origin, marital status, veteran status, citizenship status, disability, or sexual orientation.

 

April 5, 2013 • Tags:  • Posted in: Financial

Leave a Reply

You must be logged in to post a comment.