Office Assistant Job in San Juan 00927, Puerto Rico Us
Job Purpose:
Assists Office Manager in office operations by receiving and distributing communications; maintaining supplies; picking-up and delivering items; serving customers; performing data-entry and filing duties.
Duties:
* Assists Office Manager in all duties assigned and relating to the operation of the firm.
* Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information.
* Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies.
* Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; monitoring and purchasing meter fund.
* Maintains office schedule by picking-up and delivering items using automobile.
* Serves customers and vendors in reception area; answering questions; forwarding messages; confirming customer requests and orders; keeping customers informed of issues and orders status.
* Updates job knowledge by participating in educational opportunities.
* Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Skills/Qualifications:
Fully bilingual (English/Spanish), Well Organized, MS-Office Experience, Data Entry, Filing, Scheduling, Telephone Skills, Typing, Documentation Skills, Meeting Planning, Verbal Communication, Written Communication, Dependability, Attention to Detail.