Office Clerk — Bookkeeper Job in Indianapolis, Indiana US
Office Clerk -- Bookkeeper
Office Clerk RockTenn Indianapolis Recycle Indianapolis, IN Major Function This is a clerical position responsible for the operation of the truck scale for both inbound and outbound loads and all associated work. This position serves as the back up to the Plant Office Manager and must be able to fully execute those tasks. Essential Functions The following statements describe the principal functions of this job and its scope of responsibility but should not be considered an all-inclusive listing of work requirements. Individuals may perform other job-related duties as assigned. Operate scale prepare paperwork for all inbound and outbound loads. Make entries daily on the shipping log, both written and Excel format, for outbound trailer loads. Enter purchases daily into AS-400 and ensure all tickets are accurately entered within the month. Answer calls that come into the plant promptly and provide excellent front line customer service. Coordinate daily Class B driver schedule. Respond to customer inquiries, co-workers and other corporate departments as needed. This may require locating backup documentation from previous transactions, assembling into report format and following up as required. Primary back up to Office Manager, including but not limited to transactions and compliance of Accounts Payable (A/P), Accounts Receivable (A/R), AS-400 entries, JD Edwards EPAM bill paying, and month-end closing activities. Track all Purchasing Card (P-card) purchases in the expense system, assign correct G/L numbers and do end of the month reconciliation. Prepare monthly MR report. Qualifications MS Office skills including Excel ability to create spreadsheet with formulas Able to learn computer programs quickly (AS400 experience a plus) Strong communication skills both written and oral Associates Degree in Accounting or strong bookkeeping and/or AP/AR experience Good basic math skills required Strong organizational skills Work references attesting to solid administrative skills including attention to detail and organizational competency