Office Manager Job in Deerfield, Illinois US
Office Manager
Why not join a company where your interests can drive our innovation? Growth. Performance. Success. FULFILLED There's a way. As America's most convenient provider of consumer goods and services, and pharmacy, health and wellness services, Walgreens has something for everyone who wants to build a successful career. With over 7,500 locations in all 50 states and Puerto Rico, we¹re much more than your neighborhood drug store. We're a company of e-commerce professionals, analysts, nurses, pharmacists, retail store staff and more who are focused on serving our customers as much as finding better ways to run our business. Here, you'll find supportive co-workers, an innovative environment and the tools you need to grow your skills, help build healthy communities and advance your career. Under limited supervision, performs advanced and diversified administrative duties for the Division VP and Directors within Strategic Sourcing. Assists in the development and maintenance of records, statistics, and reports; coordinates data and distributes information to the staff. Handles confidential matters and performs support functions which require a broad and comprehensive experience, skill and knowledge of Company and departmental policy and procedures. Maintains excellent relationships with others. Manages a team of Purchasing Coordinators and Administrative Assistants in executing a large amount of purchasing-related transactional activities including purchase order processing; invoice matching and coding; written and verbal communications with requesters, vendors and Accounting; responding to questions and following up on issues; and general administrative support to the department. Responsibilities include: Manages administrative activities and files for the department, including keeping and maintaining physical and electronic files, managing staff ID's, access rights, employee anniversaries and b-days, assigned PC/office equipment and other department staff-related items. Maintains an organized and professional environment. Structures, organizes and expedites the activities and workload of the DVP and/or Directors within the department. Prioritizes schedules, maintains calendar and develops a system of follow-up for projects, meetings and issues to assure the department operates efficiently and effectively. Arranges and coordinates details for meetings, conferences, and special events. Screens correspondence. Prioritizes the mail and responds to correspondence as appropriate. Refers more complex and/or urgent correspondence to the DVP or Directors, gathers any additional information needed to respond. May compose and initiate routine correspondence. Represents the DVP or Directors professionally and effectively when dealing with internal and external contacts. Handles confidential and/or sensitive information with high discretion. Screens and prioritizes telephone calls and redirects to individuals who can quickly and efficiently respond. Calls that can only be handled by the DVP or Director are referred to him/her. As appropriate, responds and resolves issues and answers questions within understood policies and procedures. Prepares reports, presentations, documents, etc. based on general instructions. Maintains relevant databases and related records. Reviews presentation materials to ensure that the DVP or Director is able to effectively deliver the presentation to the intended audience. Distributes information and materials to the staff as required. Manages a team of Purchasing Coordinators and Administrative Assistants in executing purchasing-related transactional activities and general administrative support. Coaches and mentors these individuals. Provides input on performance evaluation Oversees assigned staff in executing transactional activities including purchase order processing; invoice matching and coding; written and verbal communications with requesters, vendors and Accounting; responding to questions and concerns from internal stakeholders (e.g., Accounting, Tax) and vendors. Leads and guides investigation of errors and issue resolution. Identifies opportunities to streamline processes, improve efficiency and accuracy of transactional purchasing activities. Balances workload between individuals as appropriate.