Operations Coordinator Job in London, London UK
A small yet established British perfume company based in Central London requires an organised and approachable Operations Coordinator to join our expanding Operations team. Reporting to and assisting the Head of Operations, you will be expected to balance a varied work load and communicate clearly and effectively with colleagues and senior management across departments.
To be successful in your application you must have excellent organisational skills, an eye for detail and will be proficient in Microsoft Office Suite. The successful applicant will be legally entitled to work in the UK.
Salary is being offered from £25,000 per annum and will be commensurate with experience.
Please include a cover letter with your CV.
Agencies: Please note that we do not work with recruitment agencies.
Operations Coordinator
Reporting to and assisting Head of Operations in London
Key responsibilities
- PA to Head of Operations
- Diary maintenance including travel and accommodations
- Coordinate telephone conference calls
- Manage correspondence, take dictations and minute meetings
- Process expenses
- Maternity support: 6-month duration
- Liaise between office and Head of Operations during maternity leave
- Work with Managing Director as appropriate
- Distribute information and decisions from meetings
- Follow up with individuals/on tasks as appropriate
- General support
- Develop relationships with existing service suppliers and research new suppliers where appropriate
- Maintain accurate records and filing system
- Ensure office procedures are followed
- Engage with Operations staff when Head of Operations is not available
- HR
- Health Safety
- Fire warden First Aid certification
- Manage filing and reporting
- Keep up to date with regulation changes
- Regular communication with office staff
- Perform staff inductions
- Contact HR consultancy firm for general queries as required
- Finance
- Monitor bank accounts as required
- Process supplier invoices for approval
- Assist with fortnightly cheque run
- Regular updates to Managing Director and Company Secretary
This is not a complete list of tasks and any other reasonable work may be added as required by the company. Training will be provided.
Skills Experience
- Essential skills
- Two years of experience in a similar role
- Fluent in English
- Excellent communication and organisational skills
- Attention to detail and able to follow procedures meticulously
- Intermediate level with MS Office package
- Experience with Microsoft Outlook and Internet
- Self-motivated and able to use own initiative
- Discretion is essential
- Desired skills
- Graduate or equivalent experience in operations
- Numeracy
- Experience with Sage accounting software
- Knowledge of one or more European languages
