PA / Admin Assistant recruitment

PRIMARY RESPONSIBILITIES 

• PA support to the Head of European Operations, for example;  full diary management, travel arrangements, expense validation and processing, assisting with Powerpoint presentations

• Administrative support to the Operations Business Manager

• Coordinate all logistics including; agendas, actions and provide general administrative support for key business meetings; leadership team and extended leadership team meetings, ORCC and Client Data forums

• Centralise, maintain and monitor key internal processes such as; organisation charts, stationery ordering and cost tracking, leadership team whereabouts schedule, all staff and management distribution lists

• Provide full support to Operations Business Manager for logistics and planning of all events run in the department such as; town halls, lunch learn sessions, breakfast meetings, departmental presentations etc.

• Assist with on-going maintenance of internal intranet pages and other communication initiatives

• Assist Operations Business Manager with written internal communications

• Maintain and monitor training activity across the department and track costs

• Assist with various ad hoc assignments or duties as assigned

COMPETENCIES Behavioural

• Professional appearance and presentation

• Excellent communication and interpersonal skills

• Ability to deliver against tight deadlines

• Excellent organisational and co-ordination skills

• Ability to multi-task and manage conflicting priorities

• Aptitude for accuracy, and high level of attention to detail

• Ability to work as part of a team and on own initiative

Technical

• Good literacy, especially advanced knowledge of Word and Powerpoint,
  together with intermediate knowledge of Excel and Outlook

• Experience managing diaries and expenses and also arranging large town
 halls or events

Required

• Previous experience supporting and liaising with senior management and staff at all levels.

• Previous experience providing PA support, in particular diary management.

 Preferred

• Work experience within the banking or financial sectors

• Previous experience with written communications

• Previous experience creating Powerpoint presentations