PA to Information Systems Management Team/Administrator recruitment
Opportunity
To provide PA support to the IS Management Team and administration of the IS Dept.
Key responsibilities
- Diary maintenance and upkeep for six Senior Managers
- Organising meetings booking rooms for the Senior Managers
- Print outs for meetings
- Organising and booking all travel requirements for the IS Dept.
- Management and implementation of administration processes in IS
- Management of 2 Grads on administration support for IS
- Responsible for the recruitment process of Grads on yearly basis
- Incident Meeting administrator - organising urgent meetings when systems fail
- Business Recovery Marshall - maintaining staff contacts, responsible for staff roll call in evacuations attending briefings/trainings
- Telephone calls/expenses/overtime reports/ordering stationery /Business cards
- Dealing with sensitive and confidential information
- Dept point of contact for facility issues
- Attend quarterly secretarial forum
What we are looking for
Essential
- Ability to organise and prioritise workload and manage multi tasking
- Flexible, proactive and able to work using own initiative
- Ability to supervise and develop two Graduate team members
- Excellent written and verbal communication skills
- Accurate and attentive to detail
- Computer literate in Microsoft Office and Lotus notes
- Willingness to acquire business knowledge
- Strong organisational skills
- Common sense approach
- Keen to build and maintain good relationships in a team environment
- Be willing to learn and develop within the role
- A team player used to working in a busy environment
- Strong PA/secretarial experience required
Desirable
- Secretarial qualifications
- Supervisory experience (not essential)
- Familiarity with IT jargon
MG is an equal opportunities employer and welcomes applications from a diverse background.
