PA to Vice President Job in City Of London Ec4y0dy, London Uk
An excellent opportunity has arisen to join a world leading global organisation, our client Unilever are currently looking for a PA to Vice President to join their friendly team based at their office in Blackfriars, London. This is a temporary position for up to 2 months (approx). The salary will be £29,000per annum, (pro rata).
To provide a full, efficient pro active and comprehensive secretarial support service to the VP and team in a very busy and demanding environment, ensuring a top level of service at all times.
*Organisation and administration of meetings visitors - coordinating attendees, timings, equipment and rooms.
*Diary management - assess competing priorities and anticipate requirements
*Organising international meetings using knowledge of technologies available to deliver the most appropriate solution i.e. telepresence, live meetings etc.
*Screen, respond to and redirect mail, as appropriate
*Manage general correspondence/emails
*Preparation of presentations and other materials for meetings.
*Organise international and local travel, including preparation of itineraries, visas, etc. together with management of out of office requirements
*Co-ordinate expenses and invoice processing
*Pro-actively tackling issues related to administrative processes to ensure speed and efficiency.
*Departmental contact for IT equipment/service requests
*Ownership of starter/leaver admin process.
This role requires a PA/secretary with proven team support experience, and a background of working in a corporate environment and regional/global organisation would be preferable.
The individual must have experience in managing office processes and where necessary, developing new approaches to meet changing needs by embracing new ways of working. Excellent organisational skills are key.
Strong IT skills are required, particularly Word, Excel and PowerPoint. Accuracy and speed are important.
The role also demands a high level of organisation, close attention to detail and the ability to prioritise across multiple activities.