Patient Recruitment Specialist Job in Berkshire RG415TP, Home Counties UK
job ID: 8553
Position Title: Patient Recruitment Specialist
Working Location: UK, Winnersh
Employment Status: Full-Time Regular
Required Experience: 2 years
Required Education: Bachelors Degree
Required Travel: 0
Job Summary:
Evaluates sponsor protocols and potential barriers to recruitment and/or retention to determine appropriate and cost effective methods to meet recruitment and retention program objectives. Develops and implements patient recruitment strategies for clinical research trials in conjunction with Customers, Investigators, and INCR management. Directs project operations related to patient recruitment and retention, including media planning and forecasting, patient outreach, performance metrics, and call center operations. Works closely with investigative sites to support enrollment and retention initiatives, and develops site specific plans as required.
Core Responsibilities:
Interacts with Principal Investigators, Study Coordinators, and INCR Clinical Teams to develop study-specific recruitment plans and timelines. Plans may be pre-determined by the client, INCR or customized at a site level. The plans span from site database searches, to large nationwide and international outreach and media campaigns. Strategies are determined by the protocol specifics, site feasibility questionnaires, sponsor budget and market conditions.
Manages the scope of work, objectives, deliverables, financials, work orders, and other activities of medium to large complex recruitment and/or retention projects (including international programs). Manages the patient recruitment budget providing financial status reports to the Project Team (pass through and direct). Evaluates and manages external vendors throughout the start up and enrollment periods.
Serves as a liaison between the sponsor, the sites, and INCR regarding the status of recruitment efforts and current strategies. Analyzes the effectiveness of Patient Recruitment efforts and makes recommendations to INCR project management about how to proceed with Patient Recruitment at any point during the study. Utilizes metrics gathered from INCR or vendor tracking tools to ensure recruitment success.
Conducts on-site recruitment visits as needed. Communicates and builds relationships with site staff focusing on enrollment and retention to maximize the site’s recruitment and retention performance. Provides assistance to sites that are slow to enroll, working to determine issues, provide support and present solutions as needed.
Attends and participates in kickoff meetings, Quickstart Camps, team meetings, sponsor meetings, and investigator meetings.
Manages the development of concepts and facilitates concept meetings. Creates and revises recruitment materials. Proofs, edits and supervises patient recruitment material production and obtains Sponsor approval for all recruitment materials..
Ensures all direct to patient announcements and advertisements receive appropriate IRB approval prior to use in a clinical program. Tracks and documents IRB approvals (submission to IRB as needed).
Manages multiple versions and translations of recruitment and/or retention materials for international programs. Interacts with US International project management teams to ensure appropriate country specific approvals are received prior to implementation in a clinical program. Coordinates shipping and tracking of international materials to various countries.
Assists in the development of reference lists of Support Groups and foundations for specific disease states (both US International). Contacts and coordinates information sharing sessions with those groups on behalf of the study sites.
Facilitates study coordinator recruitment and/or retention sessions. Conducts training on patient recruitment topics for internal and external clients.
Performs recruitment closeout activities (i.e. Final metrics, TMF filing, wrap up report)
Skills Attributes:
Requires a BA/BS in the life sciences, marketing, communications, business administration or related discipline, or equivalent education and experience, plus nominal experience in the clinical research field, and patient recruitment experience required. Experience working in a pharmaceutical, biotech, or contract research organization preferred. Extensive Knowledge of GCP, FDA, and ICH guidelines and the ability to understand and interpret clinical protocols and associated study specifications required. Effective presentation, communication (oral and written), and documentation skills, required. Proficient in Microsoft Office suite (Word, Excel, and PowerPoint), email, and voicemail. Microsoft Publisher is preferred. Must have valid, current driver’s license and ability to secure corporate credit card.
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