Payroll Administrator Job in Houston, Texas US
Job Summary
Assist the Payroll Supervisor with the upload of time records to the payroll system, with the processing of the payrolls and with the reconciliation of all payroll transactions.
Be the Payroll Tax Processor for all state and local tax reporting for all of the companies including preparing tax deposits, tax reports, and questionnaires on a semimonthly, monthly, quarterly, or annual basis.
Is a resource to employees in all payroll matters related to:
- Timekeeping
- Salary
- Automatic Deposits
- Payroll Deductions
- Payroll Advances
- Garnishments:
- Child Support
- IRS Levies
- State Levies
- Wage Attachments
- 401(k)
- Medical, Dental and Life Insurance premiums
- PTO
- Form W-2
Essential Job Duties
- Process all HR maintenance that affects payroll and post it before the payroll begins. The maintenance can include retroactive changes, terminations, new hires, incentive bonuses, referrals, 3rd party location adjustments, payroll advances, direct deposit enrollments and changes and pay uplift actions.
- Run the Upload Time process to upload the time records from the Timekeeping System to J. D. Edwards to begin the payroll processing steps.
- Process the time records into the Timecard Batch and proceeding with the Generate Time Cards steps.
- Approve the Time Batch and post the records ensuring that all errors are fixed prior to posting.
- Review the Pre-Check Register for errors and fix them reconciling all transactions on the payroll.
- Assist the Payroll Supervisor to finalize all of the payrolls for the pay cycle.
- Assist with the preparation and distribution of paychecks and pay stubs to all employees.
- Prepare the required federal, state and local withholding tax reports for the pay period; for the month; and for the quarter.
- Prepare the quarterly State Unemployment reports and make any payments that are necessary
- Research all tax notices received and respond to each with the appropriate action.
- Reconcile all year-to-date transactions in preparation for the processing of the annual W-2 Forms including building a work file, printing the documents and preparing them for distribution.
- Assist with the processing steps for the annual PTO rollover at the end of the year.
- Answer questions from employees related to pay, deductions and PTO.
Goal and Objectives
- Fast Close: To complete the payrolls in 3 days so that the Fast Close schedule is completed without delay (June 2009)
- Unemployment Account Reconciliation: To reconcile all of the unemployment accounts in J.D. Edwards and make all payments on time by third quarter (October 2009)
- Tax Accounts Reconciliation: To reconcile all tax accounts and payments (FIT, FUTA, SUI, SUTA) on a monthly basis and make all tax payments on time by third quarter (October 2009)
- ACH Payments: To implement ACH payments for all employees and pay only new employees by paycheck (November 2009)
- Reconciliation of Form W-2: To establish steps now so that the 2009 Forms W-2 reconcile to the 941 report and the state tax reports (December 2009)
- Tax Notices: To handle all tax notices promptly and timely according to the instructions on the notice and to have all notices cleaned up by the end of the year (December 2009)
- Payroll Performance / Errors: To process the timekeeping and payroll records efficiently and accurately and maintain a low error rate as established by the manager.
- Customer Service: To continuously provide world class customer service to employees and customers who need the assistance of the Payroll Department.