PMO Analyst recruitment

Key Roles Responsibilities

Assist in organisation, management and follow up of issues, risks and management actions in the department, for example:

1. Financial - follow up on all financial topics, preparing consolidated views, and highlighting issues for management attention, Specifically :
• Keeping track of all financials for the department
• Updating forecasts spreadsheets – updating actuals, flagging discrepancies with forecasts and tracking proposed expenses
• Updating forecasts into CA Clarity PPM within correct timeline
• Review every transaction hitting all projects
• Chasing up discrepancies with Project Managers and/or Finance
• Accruing all costs that have yet to hit projects
• Collating actuals information and summarizing departmental costs and forecasting
• Running reports for OpEx/CapEx on each individual sub projects to assess impact on overall spend to dates and the eComm OpEx budget for the current year.
• Raising Purchase Orders aligned with correct project IDs
• Receiving invoices (logging, filing)
• Assigning invoice to correct PO.
• Manage PO usage and creation to ensure the correct invoice hits the correct project in correct timeframe
• Receipting invoices on Oracle PeopleSoft system and notifying finance for Tax reclaim
• Chasing finance for Invoice payment
• Answering vendors Invoice enquiries

2. Projects and development activity support, ensuring timely reporting in line with standards, highlighting to management any issues. Specifically, but not limited to :-
• Reconciling the months man day forecast to time sheets/holiday bookings
• Notifying all members of the team to complete timesheets with correct Project IDs
• Tracking and chasing to ensure correct days are booked for every resource to the correct project
• Raising System and Project change requests for projects

3. Resources, maintaining a resource plan for the global team matching approved, and pipeline tasks with available resources. Tracking compliance with various HR processes on talent development across the department. Specifically:
• Coordination of global departmental recruitments needs
• Maintaining a hiring tracker adding new candidates, tracking feedback, duplicate checking
• Liaising with HR and Team Managers for interviews , chasing/collecting interview feedback, scheduling meetings/ booking rooms for the same
• Summarising all outstanding candidates and scheduling meetings for presentation for senior management
• Raising internal recruitment in Clarity and PeopleSoft for new hires (Hardware/Account setup and facilities)

4. Vendors, assist in managing the key relationships by maintaining visibility over all vendor activity, upcoming contract renewals, issues and actions

5. Administration, ensure that all administration for the area is dealt with in an efficient and timely manner. Specifically, but not limited to :-
• Managing all aspects of new starter to the team
• Holiday tracking
• Mandatory course tracking

Qualifications Skills

• Strong communication skills with an excellent standard of English, strong interpersonal, problem solving and analytical skills, and excellent communications and presentation skills
• Proven track record in working with complexity and matrix organization, with excellent ability to create a network
• Positive attitude and ability to operate at all levels within a Bank
• Pragmatic team player with an attention to detail
• Flexible and responsive in order to handle changing priorities
• An inquisitive approach to practices, procedures
• Self motivated and shows initiative
• Understanding of project management
• Familiar with CA Clarity PPM, or Similar Project management tools
• Understanding of finance/budgeting
• Familiar with Oracle PeopleSoft, or HR / Financial management tools
• Knowledge of SCB internal administrative processes beneficial
• Proficient with MS office products

NB Only shortlisted candidates will be contacted for further duscussions.