Procurement and Contracts Manager
Controls, policies and procedures:
• Set up and maintain a control framework to ensure that all procurement activities are effectively managed Review / Develop systems of control, policies and procedures related to procurement
• Deploy the Procurement Procedures to ensure that relevant staff know when they are required to engage with the procurement team
• Ensure that the correct procedures are followed in respect of all major procurement activities.
• Liaise with relevant staff to ensure policies and procedures are followed
• Continually develop procurement expertise across the business to support staff development, knowledge and expertise in procurement activities
• Develop and implement Department KPI’s
• Track Purchasing activity and measurements
Contract, Services and Supplier Reviews:
• Set up a process of review for all Contracts, Supplies and Suppliers ensuring that maximum value for money benefits are achieved through supplier rationalization, developing an Approved Supplier list
• Encourage effective contract management across the business with regular reviews, development / implementation of Service Level Agreements and key performance measures
• Build and develop good relationships with key suppliers to ensure best value for money and customer satisfaction with services provided
• Ensure that all areas of concern are identified and addressed as early as possible, with remedial action taken
• Monitor trends in supplier and contract base and propose/implement plans to respond to such trends
Minimum Qualifications and Knowledge:
Degree level education BS or BA in Business Administration, Purchasing, or
Management CIPS (Chartered Institute of Purchasing and Supply)
Minimum Experience:
• Minimum 10 – 12 in a public sector procurement capacity, ie: processing Quotations, Tenders, Proposals, Purchase Orders, etc. Experience with computerized purchasing systems would be an asset. Previous experience using SAP would be an asset.
Job-specific Skills:
• A good technical appreciation of the range of procurement categories
• Excellent analytical skills
• Excellent interpersonal skills
• Strong influencing skills at senior levels to influence acceptance of a new way of working
• Project Management skills
• Excellent team management and people skills are essential.
• Ability to negotiate at the highest levels with suppliers
• Good IT skills to include wide experience of word documents, Excel spreadsheets (including pivot tables and charts) and PowerPoint
• Excellent organizational skills
Behavioural Competencies:
• Cultural understanding.
• Motivated and dynamic.
• Teamwork
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