Production Assistant, EMEA Events recruitment
The EMEA Corporate Meetings and Events Team is currently seeking an experienced assistant. The role involves working closely with the event managers to provide full assistance on conferences and events. Primarily this assistance relates to working on the event-specific databases, managing event collateral, delegate management and supporting the event planners to deliver events as required. There is also some stand alone event delivery included as part of the role.
Key Responsibilites
• Inputting client and event details into the databases
• Sending confirmation letters and emails to delegates and managing delegate attendance
• Onsite assistance as required
• Preparing name badges, table and place cards for functions
• Booking air travel and currency for event planners travelling to conferences
• Running status reports from on line registration systems
• Maintaining inventory of stock for department and order branded conference materials
• Arranging collation and shipping of event materials to the appropriate venues
• Picking up and managing small events as directed from inception to completion.
Skills, Knowledge Experience
• Experience in corporate event management, ideally in a global financial services environment
• Ability/flexibility to manage an event database confidently (training on databases will be given)
• Superior oral and written communication and analytical skills
• Accuracy and attention to detail is imperative in this role
• High level of creativity, ability to think “outside the box” and to multi-task
• Ability to manage complex internal processes
• Able to demonstrate solid leadership skills and attributes, a high level of energy and integrity, respect for a diversity of opinions and styles and is not afraid of accountability and responsibility
• Ability to think strategically, execute quality output under tight deadlines and work extra hours as needed
• Highly motivated, flexible, enthusiastic, innovative and creative with required determination to achieve results through initiative and common sense
• High level of creativity, ability to think "outside the box" and to multi-task.
• Superior oral and written communications and analytical skills.
• A successful team player with proven capability of reaching proposed targets and supporting team members with their events as necessary
• Comfortable with, and an advocate for, ongoing change
• Comfortable working in a matrixed management organisation structure
This is an excellent opportunity to utilise your corporate events experience. Please note this is a six month contract opportunity initially. If you feel you have the requisite strength, we would encourage your confidential application. Please also note that due to the level of expected response, only those candidates that are successfully shortlisted will be contacted.