Project Coordinator

Project Coordinator - San Leandro

The Project Coordinator in the Kaiser Permanente Information Technology (KP-IT) National Facilities Services Business Information Office (BIO) provides support for IT capital construction projects. The Project Coordinator is responsible for assisting with preparing documents and presentations, maintaining project information in project management system, submits and tracks purchase orders and provides support with the creation and distribution of project documents. The IT Capital Project Delivery group within the NFS BIO partners with Kaiser Permanente's National Facilities Service (NFS) to support the build out of Kaiser Facilities. The Capital Project Delivery group assumes end-to-end accountability to ensure delivery of IT solutions and services that provide the highest value in support of capital construction projects. The Project Coordinator at Kaiser Permanente Information Technology (KP-IT) develops and publishes project deliverables, documents, budgets and various reports. The Coordinator responds to requests for project status/budgets, and assists with special reporting requirements for IT Oversight and other mandates. This individual also documents project scope and contents. Essential Functions: - Update project schedules - Assist in presentation preparation - Assist with KP-IT Project Management tracking and reporting requirements - Propose alternative solutions to identified gaps and obstacles in current project initiation and reporting processes - Monitor Resource Program Management (RPM) systems and assist with updates. You must review RPM for compliance with IT Oversight policies; - Prepare/submit purchase orders and capital; create work authorizations or orders and update them through amendments as part of the change control process; and provide NIKU resource reports. - Assist with any special reporting requirements - Provide capital and operating expense reports - Develop/maintain a project document library - Assist in the creation and distribution of various project documents Qualifications: Basic Qualifications: - 3 years of Project Coordination experience or equivalent experience - Proficiency with Microsoft Excel, Access, Word, Power Point, Visio, and Project - Good organization and detail orientation skills; and the ability to effectively communicate with all levels of the organization - Ability to travel at least 5% - 10% of the time, as required Preferred Qualifcations: Associate or Bachelor's Degree Proficiency with NIKU / RPM