Project Support Administrator recruitment

MG Investments

MG Investments, part of the Prudential Group, is a city based investment company with assets under management of more than £195 billion, as at 31 December 2010. As one of the largest asset managers in Europe, it aims to maximise profitable growth by operating in markets where it has a leading position and competitive advantage, including retail fund management, institutional fixed income, pooled life and pension funds, property and private finance.

Role Purpose

The overall purpose of the job is to provide administration support for projects as allocated.

Key responsibilities

Assisting the Project Manager by:
- Organising and attending project meetings and taking minutes
- Collating and circulating project documentation and minutes

Under the direction of the project manager, maintain, monitor and update:
- the project plan, documents, project information database (the project file) and the issues and decisions list
- the costs and benefits schedule
- the resource tracking (timesheets and holiday chart)
- Circulating project communications and project progress within the business
- Complete some elements of the project deliverables as agreed with the project manager
- Escalate issues to the project manager as necessary
- May deputise for the project manager

Hold the following specific responsibilities within the Programme Administration:
- Coordination of a central projects team diary. Arrange meetings across all projects using the team diary
- Collect regular data from around the business regarding their time spent working on projects
- Provide reports on resource effort data to project managers, Programme Office and other business areas
Assist Programme Office as requested with Regulatory requirements:
- Adherence to programme governance
- Quality assurance / healthchecks
- Programme and project accounting
- Management of administration to support the RPSG and IPRG

- Maintenance and review of the RCP (ensuring it remains fit for purpose)
- To provide an overarching view of Project Investment in Retail, via the provision of appropriate Management Information and Project Accounting.
- Management and control of the Small Enhancements process.
- Co-ordination of Benefits Realisation Reports production and sign off.

What we are looking for

Essential Skills
The identified essential skills for the job
- Attention to Detail
- Curiosity and Learning
- Communication
- Drive and Delivery
- Flexibility
- Managing Self
- Planning and Organising

MG is an equal opportunities employer and welcomes applications from a diverse background.