Property Bookkeeper Job in Washington 20009, District Of Columbia US
SUMMARY OF QUALIFICATIONS AND EXPERIENCE:
Experience:
- Minimum 2 years experience of multifamily, property AR and/or AP accounting
- Minimum 2 years experience with Yardi property management software highly desired
Skills, Knowledge, and Personal Characteristics:
· Ability to communicate effectively with owners, team members, and residents, both verbally and in writing
· Ability to solve problems, multi-task and react quickly to issues and problems
· Ability to work well under pressure
· Ability to identify and solve problems
· Ability to follow up and follow through
Computers Software:
- 2 years experience with Yardi property management software highly desired
- Experience with other major property management software acceptable
- Ability to use MS Office to create communications with residents, employees, and owners.
Education: Two years of college, or related business experience. Four year degree preferred.
Physical Requirements:
- Must be able to perform the physical functions of the position, which may include, but are not limited to: ability to walk flights of stairs.
- Must be able to lift a minimum of 60 lbs.
Organizational Relationships:
· Reports to Property Manager of Property, President, and CFO..
· Works with Property Manager, administrative staff, leasing staff, accounting staff.
OTHER REQUIREMENTS:
· Hours of Work: 8:30 a.m. to 5:30 p.m., Monday through Friday.
· Job Location: Washington, DC
· Must have own and reliable transportation.
Management Expectations:
· Be a positive example to other employees.
· Go above and beyond expectations.
· Seek to improve your performance and the performance of others.
· Inquisitiveness
CORE DUTIES AND RESPONSIBILITIES:
Accounts Receivable:
● Respond to Resident questions about their rental account; late fees, misc. charges, parking,
etc. Work with Property Manager, Accounting Dept, and others to resolve questions and issues
quickly. Access the Resident lease file to find answers. Ask the Property Manager for help. Always
respond to the resident that day, whether you have an answer or not. Over-communicate with
the Resident.
● Enter all approved resident charges and receipts.
● Maintain all lease files for the Property
● Process all Notices to Vacate, move-ins, and move-outs.
● Write off uncollectible rent approved by the President
● Work with the Accounting Resident Service coordinators to troubleshoot problem entries in
Yardi
● Create and produce specific Yardi reports as required.
● Track receivables and tardy rent payers, use information to collect from tenants. Work with
the Property Manager to collect late rents and fees.
● Work with Property Manager and others to review receivables reports to clean up outstanding
charges, fees, etc. Contact Residents via email, phone and US mail. Send late notices. Work
with Residents to clear up credit charges.
● Work out arrangements with Residents (i.e. credit one late fee if they pay another, credit a late
fee because it is the first time, etc.) Do this by filling out a Resident Rent Credit Form – have it
approved by Property Manager and the President.
● Work with the Property Manager and Resident Service Coordinators to clean up receivables
reports and to make sure rent charges are correct for future lease periods. Review lease files
and makes corrections and adjustment as needed and approved by the property Manager.
● Special projects as directed.
● Manage monthly DC rent increase procedure – Receive proposed and final monthly increase.
Update system with final filed increases, distribute and collect proposed increase to and from
the Property Manager.
Accounts Payable:
● Respond to Vendor questions about their payables account. Work with Property Manager,
Accounting Dept, and others to resolve questions and issues quickly. Access the Vendor file to
find answers. Ask the Property Manager for help. Respond in a timely manner to the Vendor whether
you have an answer or not..
● Code with the proper G/L account and enter all approved Vendor bills.
● Send all posted vendor bills to the Accounting Department at the home office
● Maintain all Vendor files for the Property
● Monthly, reconcile the Vendor payable ledgers with the General Ledger accounts
● Work with the Property Manager and Home Office Accounting to troubleshoot and
resolve problem bills in Yardi
● Contact Vendors via email, phone and US mail.
● Complete Special projects as requested