Proposal Coordinator / 3091 Job in White Plains 10601, New York Us
Position Description
Proposal Coordinator / 3091
Position Description:
At APS Healthcare, our mission, quite simply, is to make a significant and positive impact on the healthcare system by changing behaviors and improving outcomes. We work collaboratively with Medicaid Agencies, state and local governments, health plans, employers and labor trust groups to design and deliver services and solutions to meet today's healthcare challenges. Tailored to address the needs unique to each population, our services include disease management and care coordination, clinical quality and utilization review, and behavioral health.
Presently we have an exciting opportunity available for a Proposal Coordinator in our White Plains office.
The Proposal Coordinator supports the execution of APS’ annual business prospecting strategic development plans. This key role handles the development of the proposal production schedule, ensuring compliance to the proposal production schedule, procuring production resources, coordination of the production process, interfacing with operational and other functional areas, meeting production milestones, and ensuring compliance with the Request for Proposal (RFP).
Responsibilities:
• Exercise independent, sound judgment and coordinate the production of concurrent and complex RFP responses and presentations, including developing production calendars and ensuring deadlines are met; designing charts, graphics and workflows; preparing submission materials; assembly and final submission. Identify and propose solutions to avert bottlenecks in production process by staying abreast of all proposal components and allocating extra resources where needed. Identify and implement new ideas that streamline production processes.
• Ensure compliance with requirements of complex RFPs, including creating compliance matrixes and performing ongoing compliance checks through final submissions. Serve as the liaison in the creation of covers, spines, and complex PowerPoint presentations with Marketing staff. Proactively work with Marketing to ensure that Sales/Proposals has access to the latest approved marketing materials; i.e. member communication and educational materials; marketing slicks; etc.
• Enforce electronic document version control; i.e. the Proposal Coordinator electronically maintains, including cataloging, the most up to date attachments/appendices in order to respond to requests on the SharePoint (APS Central) proposal site. Prepare archives of proposals following final submission. Maintain security and integrity of proposal files structure. Enforce document control and distribution.
• Support Sales and proposal professionals with other administrative tasks, including event planning, as assigned, in collaboration with Manager of Proposals and VP of Marketing.
• Support the maintenance of the RFP Machine database
• Provide support to Business Development Team activities including the development of policies and procedures, internal/external presentations and activity updates.
Education:
• High school diploma or GED required.
• Bachelor’s degree in Marketing, Business Administration or equivalent preferred.
Qualifications:
• Minimum of 2-3 years experience in a business development support role within a healthcare environment.
• Knowledge of healthcare payer and services environment.
• Excellent project management skills. Strong organizational skills and the ability to drive projects to completion in a complex, deadline-driven environment.
• Intermediate to advanced proficiency in Microsoft Office suite including Word, Excel, PowerPoint, Visio and Outlook.
• Outstanding interpersonal and verbal/written communications skills. Strong interpersonal skills, with ability to interact with various departments/project teams. Professional demeanor, particularly when under pressure
• Ability to understand technical and business requirements and solutions.
• Ability to navigate within a large organization.
• Understand the context and requirements of multiple and concurrent complex RFPs.
• Analyze RFPs and develop Compliance Matrixes/Checklists to identify and adhere to submission requirements and ensure compliant proposals.
• Proactively identify and propose solutions to avert bottlenecks in proposal production process by staying abreast of all proposal components and allocating extra resources where needed.
• Resolves and/or escalates issues in a timely fashion.