Purchase Ledger Assistant (Maternity Cover – 10 months fixed
The main responsibilities of the role include:
- Processing incoming invoices and credit notes, matching against purchase orders and also processing as standalone
- Providing assistance on how to raise purchase orders to other departments, which includes educating staff on the correct use of coding and descriptions
- Amending current purchase orders and possibly raise occasional purchase orders, providing assistance to other departments
- Answering and dealing with incoming telephone calls from suppliers that are chasing payment.
- Chasing departmental managers for outstanding / overdue invoices
- Reviewing and reconciling supplier statements
- Liaising with suppliers to resolve queries
- Carrying out weekly supplier payment runs for the UK Foreign offices (multi currencies).
- Producing manual ad hoc payments staff reimbursements by BACs, cheques and petty cash on a weekly basis
- Carrying out weekly filing of supplier correspondence
- Managing administration of staff credit cards
- Assisting with any other ad hoc purchase ledger duties when required
- Opening distributing post in Accounts department
- Providing holiday, sickness and study leave cover for other team members
The ideal candidate will possess the following experience, skills and attributes:
Essential:
- Minimum 1 year purchase ledger experience
- Use of Microsoft Excel – Beginner Level
- Proven numerical skills
- Excellent telephone manner
- Ability to work as part of a team
- Excellent organisational skills
- Ability to cope under pressure
- Attention to detail
Desirable:
- Previous experience of working within an accounts department
- 5 GCSE’s graded C or above (including Maths and English)
- A levels in at least 2 subjects (or equivalent BTEC or GNVQ)
- Use of Microsoft Excel – Intermediate level
- Experience of Proactis and/or Sun
Special Conditions
This opportunity is for a 10 month fixed-term contract, with potential scope for extension.
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