RECEPTIONIST
Our clients include central banks, official institutions, corporations, pension plans, insurance companies, foundations, endowments, and mutual funds. In the U.S. we have offices in Boston, Chicago, New Jersey and New York. We have an excellent career opportunity for a Receptionist in our New York office. Individual will answer phones, screen and direct calls and maintain front desk coverage.
Specific Responsibilities:
- Serve visitors by greeting, welcoming, and directing them appropriately. Notify company personnel of visitor arrival.
- Supply basic information regarding the organization to incoming callers.
- Register external guests with security. Coordinate the reservation of conference rooms for internal and external guests.
- Prepare conference rooms for internal and external catered events.
- Ensure that the lobby and conference rooms are neat and organized.
- Maintain the Reception area kitchen and related inventory and alert the Office Assistant when supplies need to be ordered.
- Ensure that all records and resources essential to the Reception area are continually updated and accurate including the maintenance and distribution of telephone lists.
- Maintain phone system greetings and general voicemail.
- Provide administrative support to the Compliance Department.
- Provide back-up support to the Office Assistant.
- Basic clerical support including helping to process expense reports, coordinating travel and other administrative responsibilities as needed.
- Serve as point of contact for all facilities related issues and facilitate the resolution of any outstanding problems.
- Issue employee securities badges and assist in maintaining the security system.
Ideal Personal Profile:
- Accuracy: Is constantly attentive to the precision and thoroughness of the information sent and to the quality of the work; ensures that errors are minimized.
- Organizational skills: Sets priorities, plans actions and methodically monitors their progress by coordinating activities and resources in the best way possible.
- Taking responsibilities: Is involved in his / her scope for action, while appreciating the limits. Meets his / her commitments and accepts the consequences.
- Communication skills: Expresses his / her messages, both orally and in writing, in an effective, organized way which is appropriate to the audience being addressed.
- Teamwork: Knows how to work in a team and /or across teams, acts bearing common interests and respect for fellow team members in mind.
- Organizational sensitivity: Takes the general interests and interactions within the organization into account in his / her action. Observes, adapts him / herself and acts according to the directions chosen by the company.
Academic Background and Experience:
- Bachelor’s or Associate’s Degree.
- 1 year of relevant professional experience.
- Proficiency in Word, Excel and PowerPoint.
To be considered for this opportunity, please forward your resume utilizing the online application process. Equal Opportunity Employer.
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