Receptionist / Administrative Assistant Job in Palo Alto 94306, California Us

Provides exceptional service to the business by greeting/assisting all visitors and answering and transferring incoming calls.  Provides support and service to management through all mediums including correspondence, presentations, manuals, newsletters, meetings company activities, etc.

JOB DUTIES AND RESPONSIBILITIES

  • Creates, proofs, revises and edits written material as needed.
  • Creates and maintains departmental filing systems.
  • Greets the public.
  • Distributes name badges to visitors, temporary employees, etc..
  • Answers and transfers calls.
  • Schedules meeting rooms for all.
  • Uses and coordinates maintenance for local office equipment.
  • Coordinates logistics for meetings, net meetings and conference calls: location, communication, resources, etc.
  • Serves as Scribe for meetings as needed.
  • Maintains department logs, reports, and/or data entry for functional databases.
  • Cross-trains and learns other responsibilities within the team and provides assistance as needed. 
  • Acts as a model for Vision, Values, and Mission.
  • Builds professional relationships with customers and other teams.
  • Performs other duties as assigned.  

    • QUALIFICATIONS (Education, Experience and Certifications)

  • Requires 2-year college degree. 
  • Requires 2+ years of experience as an administrative assistant/receptionist.
  • Requires continuing education in latest technology in software or hardware.

    • Apply On-line