Receptionist Job in Boston 02210, Massachusetts Us
- Open Boston office daily
- Handle all telephone inquiries to company switchboard and direct calls to staff
- Greet and direct visitors, alerting staff when a visitor arrives for them, ensuring they sign into the building and assigning a visitor badge with appropriate access
- Distribute and track temporary and visitor badges and maintain associated tracking logs with assigned badge numbers, to ensure a secure facility and security compliance is maintained
- Coordinate inbound outbound mail for the company, including inter-office mail and express shipping needs; notify staff of package deliveries and maintain mail equipment and supplies as needed. Primary administrator for web based shipping tool
- Ensure tidiness of common areas, including kitchen, mailroom, copy areas
- Receive and organize faxes; notify staff via phone and/or email
- Ensure office/kitchen supply inventory and equipment are in stock and functioning properly; re-order supplies from vendor as necessary
- Assists with the administrative tasks necessary to facilitate the procurement and purchasing process.
- Assist staff with orientation on office equipment
- Schedule routine and emergency vendor visits, such as vending machine company, copier maintenance, service/supply vendors, etc.
- Maintain positive relationships with vendors and property management.
- Maintain appropriate department-wide electronic records and files (including misc contracts, invoices, reception manual, contacts logs)
- Ensures compliance with building management and regulations set by landlords.
- Assist with other administrative duties as assigned
Job Specific Requirements and Competencies:
Founded in 1997, Circles has grown to a position of market leadership in North America and Europe. In 2007, Circles was acquired by Sodexo, Inc. and is now the centerpiece of Sodexo’s growing global concierge business. Sodexo is headquartered in Paris, France and has more than 380,000 employees across the globe. Today, Circles has offices in the US, Canada, France, the UK, Sweden, and the Benelux.
***All interested applicants must apply online at www.circles.com ***