Receptionist Job in Pittsburgh 15219, Pennsylvania US
DUTIES:
▪ Greet and direct visiting clients, potential clients, and other visitors.
▪ Screen and direct phone calls.
▪ Maintain phone system and agency phone directory.
▪ Update and maintain office Intranet website with current sales reports, news within the agency, upcoming events, and materials specified by the financial representatives.
▪ Maintain reception area.
▪ Support the Policy Service Coordinator with various client issues.
▪ Support the Policy Service Coordinator in assigning clients to financial representatives in The Network Connection database.
▪ Responsible for all outgoing and incoming faxes.
▪ Distribute incoming mail and deliveries.
▪ Create and prepare office weekly bulletins with office sales reports.
▪ Maintain schedule for the various office conference rooms.
▪ Prepare various office correspondences for office staff and financial representatives.
▪ Responsible for maintaining and updating list of visitors to the office for the building security system.
▪ Prepare and calculate office charges for outgoing faxes, outgoing mailings, and supplies.
▪ Act as administrative support for agents/staff as needed.
▪ Assist Office Manager and Compliance Office with projects and assignments as needed.
▪ Maintain postage machine, recommend repairs and order supplies as needed.
▪ Post all outgoing mail.
▪ Order Fed Ex Supplies.
▪ Manage audio and visual equipment.
REQUIREMENTS:
▪ Proficient in MSWord, Excel, PowerPoint, MSOutlook
▪ Client Service Experience
▪ Proven competency in grammar, spelling, and proofreading
PERFORMANCE SKILLS:
▪ Detailed Oriented
▪ Excellent written and oral communication skills
▪ Highly developed degree of personal organization
▪ Confident, professional, mature
▪ Eager to learn
▪ Ability to work effectively with a wide variety of people at all levels