Receptionist recruitment
Responsibilities include:
• Ensure guests are welcomed and made to feel comfortable
• Greet and direct all visitors in a friendly and professional manner, including hanging coats and offering refreshments
• Answer incoming calls on a multi line console in a friendly, professional manner and screen/route calls as appropriate
• Field questions regarding company location and general information
• Notify necessary employees of visitor's arrival
• Ensure any visitor with an appointment for a job interview completes an application for employment
• Maintain appearance of conference rooms and reception areas; ensuring conference rooms are clean (pushing in chairs cleaning up if necessary), as well as stocking the rooms with relevant supplies
• Organize and maintain the front desk and reception area
• Order and set up food for meetings as appropriate
• Respond to building maintenance service requests and notify the appropriate departments to ensure requests are completed in a timely manner; follow up with customer as necessary
• Maintain and update company telephone list
• Monitor and schedule conference room reservations
• Assist with office open and closing procedures
• Receive and track deliveries
• Assist with orientation and new hire set up
• Assist with creating and posting flyers for various events
• General clerical duties as assigned
Skills required:
• High school diploma or equivalent required
• Excellent interpersonal skills, possess a professional and friendly disposition required
• Excellent verbal communication and organization skills required
• Excellent telephone etiquette required
• Previous reception experience in a corporate environment preferred
• Knowledge of Microsoft Word and Outlook is a plus