Receptionist (Singapore)
Job Responsibilities:
1. To attend to walk-in clients and guests.
2. To perform general administrative duties, such as scanning, indexing, photocopying of documents, and general filing.
3. To handle purchasing and issuance of stationeries and sundries.
4. To ensure tidiness of the office and meeting rooms.
5. To ensure smooth operation of office equipment.
6. To organise meetings and conferences for the team, and to assist with event planning tasks.
7. To arrange for staff travel and accommodation.
Person Specification (Essential Criteria):
EXPERIENCE REQUIRED?
- 1 year experience of facilities management, ideally gained within a small to medium sized organisation where the job-holder was the main point of contact and was involved in a hands-on capacity (especially for tasks such as office moves, etc).
- Comfortable in dealing directly with suppliers and negotiating the best deal for all the organisation whilst remaining on good terms with the supplier – must be able to demonstrate real experience of this.
QUALIFICATIONS
- Educated to Diploma level
SKILLS
- Fluency in English and Mandarin
- Computer literate in Microsoft Office
- Self-starting, enthusiastic team-player who will be willing and able to help colleagues at peak-times
- Organised individual who has the ability to remain calm and measured
- Highly articulate and an excellent communicator (e.g. ability to identify key individuals on any project, communicate easily with them and then communicate in a concise and friendly manner, any relevant information to the rest of the organisation, both written and verbally
- Able to confidently negotiate with colleagues and suppliers to deadline, with high levels of accuracy and detail that allows for a delivery conscious and flexible to changing priorities.
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