Receptionist/Front Office Coordinator Job in Austin 78759, Texas Us
The Receptionist/Front Office Coordinator will report to the Austin office’s Executive Assistant. As the first person guests meet when they visit our Austin, Texas headquarters, the Receptionist would be the face of Accruent. The Receptionist should be friendly, welcoming, engaging, and pleasant. The Receptionist will be responsible for answering the main line, directing callers to the appropriate Accruent contact as well as handling the administration of general office duties, serving as the go-to person for this location. This role requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff, as well as outside clients, vendors and candidates.
Essential Duties and Responsibilities
- Greet guests
- Set up and clean-up of meetings (catering, printing, etc.)
- General office upkeep (stocking refrigerator, printers, ordering supplies)
- Accepting, signing for, and distributing packages and mail
- Ability to anticipate needs of the office (when supplies or food/beverages need to be ordered) and of their supported executives (travel needs, catering/other needs for in-office meetings)
- Some calendaring (conference calls, meetings etc.) – should take into consideration multiple time zones
- Some travel scheduling assistance as needed including airline, hotel, car rental, and car service reservations.
- Provide administrative support to Executive Assistant as needed in the support of multiple executives
- Excellent Microsoft Office skills
Qualifications
Compensation Benefits
Hours: 8:00a-5:30p
Dress Code: Business/Business Casual
Personality/Culture: Professional, mix of fast/slow pace, personable, enjoys the company atmosphere and enhances the work atmosphere with personality
Please note that all qualified applicants will be required to take a 90 minute online assessment as part of their application.